Experienced Office

Job Title: Office & Accounts Administrator

Hours: Full Time, Onsite

Location: Campbellfield, Melbourne, VIC

Company: Ecocycle Pty Ltd

Reports to: Office Manager

About Us

Ecocycle, part of the Ecocycle Group of Companies, is a leader in battery and e-waste recycling across Australasia, as well as the foremost mercury recovery company in the region. With our Head Office in Campbellfield, Victoria, we operate nationally, providing specialised recycling services with a strong focus on sustainability. We use advanced technology to safely recover mercury from various sources, including fluorescent tubes, dental waste, and industrial equipment.

Ecobatt plays a key role in Australia's battery recycling efforts. We manage a network that includes over 6,500 recycling bins across the country, ensuring both household and industrial batteries are collected, sorted, and processed responsibly. As an accredited B-cycle recycler, our aim is to reduce the environmental impact of batteries, keeping hazardous materials out of landfills.

Our battery recycling services range from Battery Safety Bins and Battery Collection Kiosks to Lithium Safety Drums, all of which are designed to meet a variety of needs. We also provide collection and drop-off services via a fleet of DG-approved vehicles, operated by trained drivers.

Across the Ecocycle Group, we are committed to environmentally sound practices. The group includes Ecobatt, Eco E-Waste, Ecobatt Safety, and our sister companies Recycal, Castings Tasmania, and ACL Metal Powders. Together, we offer comprehensive recycling solutions for mercury, batteries, e-waste, metals, and more, ensuring the safe recovery of valuable materials.

The Role

We are seeking a highly experienced and personable Office & Accounts Administrator to support our busy head office. This is a full-time, on-site position (Monday to Friday, 8:30 am - 5:30 pm), reporting directly to the Office Manager. The successful candidate will handle a blend of administrative and accounts-related tasks, focusing heavily on invoicing, following up debtors, and issuing certificates alongside general office duties.

Key Responsibilities:

• Manage accounts receivable, including creating and following up on invoices, addressing late payments, and responding to related enquiries.
• Issue recycling certificates and respond to related queries in a timely manner.
• Maintain accurate records, including filing, documentation, and archiving.
• Provide comprehensive administrative support to the office team, including answering phones and managing general office tasks.
• Ensure the office is tidy and well-organised, contributing to an efficient working environment.
• Handle OHS&E administration and coordinate travel arrangements for the team.
• Assist with other accounts-related duties as required.

About You

You are a proactive, detail-oriented professional with a minimum of 5 years' experience in a combined administrative and accounts role, with strong skills in invoicing and debtors. You bring excellent organisational abilities and thrive in a fast-paced, dynamic environment.

Key Qualifications:

• 5+ years' experience in a similar office and accounts administration role, with a strong focus on invoicing and accounts receivable.
• Familiarity with issuing certificates (or similar administrative tasks) will be highly regarded.
• Strong organisational skills and attention to detail.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office (Word, advanced Excel); experience with MYOB is an advantage.
• Ability to multitask, prioritise workloads independently, and work effectively under pressure.

Why Join Ecocycle?

• Be part of a leading company in the growing recycled materials industry.
• Competitive salary with regular, stable hours. Pay negotiable depending on experience.
• Career growth opportunities within a dynamic, expanding company.
• Work in a supportive team environment where your role directly contributes to both business and environmental success.

If you're an experienced Office & Accounts Administrator with strong invoicing and debt follow-up skills, we encourage you to apply. Please submit your CV and cover letter today.