Administrative Officer

Requisition No: 5528

Executive Division: Nursing & Midwifery

Division: Deputy of Executive Director N&MW - 2

Program: Deputy of Executive Director N&MW - 2

Department: Office of Deputy of Executive Director N&MW - 2

Enterprise Agreement: Varied Health and Allied Services, Managers and Ad

Job Function: Administration & Leadership

Project:

Administrative Officer - Nursing & Midwifery

• Location: Sunshine Hospital
• Employment Type: Full-Time, Permanent
• Salary: Admin Grade 2 + Superannuation + Salary Packaging

About the Role

The Nursing & Midwifery Administrative Officer provides high-quality administrative support across the Nursing & Midwifery Leadership Team. This pivotal role ensures efficient, professional and well-coordinated operations, supporting governance, workforce readiness and the successful transition to the New Footscray Hospital. Working collaboratively across Western Health, the position contributes to the smooth delivery of nursing and midwifery functions that underpin safe, person-centred care.

Key Responsibilities

• Support governance and transition activities related to policies, procedures, guidelines (PPGs), and systems such as PROMPT and SharePoint.
• Provide proactive administrative support to the Nursing & Midwifery Leadership Team, including diary management, meeting coordination and document preparation.
• Coordinate communication, reporting and project deliverables across multiple nursing and midwifery portfolios.
• Assist with recruitment, onboarding and workforce readiness activities, ensuring efficient processes and confidentiality.
• Organise workshops, training sessions and events, maintaining strong attention to detail and professionalism in all interactions.

About You

• Experienced administrative professional with a minimum of three years' experience in a complex or large organisation.
• Exceptional organisational and communication skills, demonstrating accuracy, attention to detail and the ability to manage competing demands with ease.
• Demonstrated professionalism, discretion and the ability to handle confidential information appropriately.
• Proficient in Microsoft Office and comfortable using systems such as SharePoint and other digital platforms.
• A collaborative team player with a positive, can-do attitude and commitment to Western Health's values of Compassion, Accountability, Respect, Excellence and Safety.

Position Description

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.

Why join us?

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients' lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

If you're passionate about driving excellence in nursing and midwifery through strategic support, we'd love to hear from you. Simply click on the "apply" button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 31 October 2025.

Enquiries: For further information about this role, contact:

Name: Kellie Tyson

Title: Executive Assistant – Nursing & Midwifery

Phone:

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Western Health