Administrative Officer

4 hours ago

Melbourne, Victoria, Australia National Tertiary Education Union Full time $990,000 - $1,075,190 per year

South Melbourne, Australia

Reference:

Step into a pivotal Executive Support role with the National Tertiary Education Union (NTEU) the voice for staff working in universities and higher education across Australia.

  • Salary range: $99,447 - $107,519 (dependent on skills and experience)
  • Plus a very generous 17% employer superannuation contribution
  • Full-time, ongoing role based in South Melbourne
  • Work closely with senior union leadership and be at the centre of key decisions, campaigns and governance
  • Supportive, values-driven environment committed to fairness, equity and quality in tertiary education
What the role entails

As Administrative Officer Executive Support for the Victorian Division, you will be the organisational backbone for the Division Secretary and leadership group.

You will:

  • Provide high-level EA support to the Division Secretary and leadership - diaries, meetings, travel and correspondence
  • Coordinate and service key Division Committees - agendas, papers, minutes and follow-up actions
  • Maintain effective administrative systems - filing, contact lists, workflow and reports - to keep the Division running smoothly

You'll work under general direction, managing your own priorities and supporting a busy team with professionalism and discretion.

What you need to succeed

You're an experienced administrator or EA who enjoys being the calm, organised centre of a busy office. You bring strong written and verbal communication skills, confidence working with senior stakeholders, solid MS Office and electronic filing skills, and the ability to juggle competing deadlines while maintaining accuracy and attention to detail. Experience with committees, supervising or guiding other admin staff, and familiarity with the higher education, union, industrial or legal environment will be highly regarded.

About NTEU

The National Tertiary Education Union (NTEU) is the specialist union for staff working in universities and the broader tertiary education sector. The Victorian Division advocates for fair, safe and secure workplaces and for the quality and integrity of higher education. In this role, you'll support the leaders, committees and members who are making a real difference across Victorian universities.

How to apply

Ready to use your administrative skills for something that matters?

Apply online at with ref code: by 1 December 2025.

Please ensure you provide a resume along with a cover letter addressed to Sarah Roberts, Victorian Secretary, including a statement summarising your attributes against the key selection criteria.

Applications Close: 01 Dec 2025

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