Senior Project Officer

$111,643 to $121,045 (HEW Level 7) plus 17% employer's superannuation contribution and annual leave loadingFTC Until 31st December 2026 | Work with a strong collaborative AI teamBased at Macquarie University, Wallumattagal Campus, North RydeMacquarie University's AI Team is seeking a Senior Project Officer to provide operational, coordination, and delivery support across its program of AI initiatives. This role offers an excellent opportunity to contribute to the University's AI transformation, supporting projects that design, implement, and embed generative AI solutions for staff and students.You will report to the Head of AI and collaborate closely with senior members of the AI Team, academic and professional staff, students, and external partners. You will play a key role in supporting the governance, administration, and adoption of innovative AI solutions that enhance learning, research, health, and operations. In addition, you will help the team experiment with and apply AI tools to improve operational efficiency and support the University's broader digital transformation goals.Key AccountabilitiesProvide administrative and coordination support to the AI leadership teamCoordinate workshops, training sessions, pilots, and demonstrations with staff and studentsManage and monitor the AI Team's communication channels (Teams, inbox), ensuring timely and professional responsesSupport data collection, reporting, and tracking of adoption, success and usage metrics for AI tools and pilotsAssist with the preparation of reports, presentations, dashboards, and executive communications on AI progress and impactSupport procurement processes, vendor management, and contract tracking for AI tools and licensesProvide administrative support for the purchase and delivery of IT equipment, supplies, and services (including catering), ensuring compliance with University policies and proceduresSchedule and coordinate meetings between team members, suppliers, and other stakeholders to ensure effective collaborationExplore and apply AI tools to improve operational efficiency within the AI TeamCapture meeting minutes for AI governance forums and project updatesBuild and maintain collaborative relationships with key internal and external stakeholders across the UniversityAssist with project delivery activities, including user support and preparation of training or guidance materialsComply with relevant EEO and WHS regulationsPerform any other duties as required and appropriate for the roleAbout YouYou are a proactive individual with strong organisational and project coordination skills, who is interested in enterprise AI and emerging technologies. You have experience supporting multiple projects in a complex environment, and are confident managing competing priorities.You will also bring excellent stakeholder engagement and communication skills, enabling you to work effectively with a wide range of staff including professional and academic leaders, IT colleagues, students, and vendors.Selection CriteriaMinimum 2 years' experience in a similar role (or equivalent)Demonstrated ability to coordinate information and activities in a complex program or portfolio environmentExperience in project coordination or project officer roles within digital transformation or technology environmentsStrong written and verbal communication skills, particularly in drafting project documentation, reports and briefing materialsStrong organisational and time management skills, with the ability to prioritise and meet competing deadlinesUnderstanding of project management fundamentals in a complex organisationDemonstrated ability to manage multiple stakeholders, support project delivery, and coordinate across cross-functional teamProficiency in Excel and the MS Office Suite, with experience preparing agendas, minutes, reports, and presentationsRegular and confident user of AI tools (e.g. ChatGPT, custom GPTs, prompt templates) in personal or professional contextsDemonstrated ability to collect and interpret data to inform reporting and decision-makingFamiliarity with AI/technology projects or a strong interest in AI transformationKnowledge of AI concepts such as generative AI, ethical use, and data governance (desirable)Experience with project management tools (desirable)About UsMacquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.Why work at MacquarieWe rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:17% SuperannuationSubsidised onsite parking optionsFlexible working optionsTraining and professional developmentOnsite childcare facilitiesDiscounted health insurance (Medibank)Onsite vacation careEmployee Assistance ProgramSubsidised membership at the Sport & Aquatic CentreOnsite GP, imaging & physio clinicsTo ApplyTo be considered for this position, please apply online and attach your resume along with a separate cover letter addressing the selection criteria above.Please note this position requires a criminal record check.If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.A Place Where You BelongAt Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.Flexible WorkAt Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page