executive coordinator

Department for Energy and Mining

Job reference: 706205

Location: ADELAIDE

Job status: Short Term Contract

Eligibility: Open to Everyone

The Department for Energy and Mining is committed to building a diverse and flexible culture. We encourage and welcome all applications from women, diverse community groups and ages, Aboriginal and Torres Strait Islanders and people with disabilities.

About the opportunity:

We are seeking a highly organised and proactive Executive Coordinator to join the Office of the Chief Executive. This pivotal role provides high-level coordination and executive support services, ensuring the smooth operation of ministerial and departmental communications. The successful candidate will manage correspondence workflows, prepare briefings and reports, and facilitate effective engagement across the Department for Energy and Mining (DEM) and the Minister's office.

You will:

• Administer and oversee the ministerial correspondence workflow system, ensuring timely and high-quality outputs
• Research and collate information to support the preparation of briefings, reports, and responses
• Coordinate with internal stakeholders on sensitive matters under tight deadlines
• Build and maintain effective partnerships to support DEM's strategic objectives
• Contribute to continuous improvement initiatives and foster a positive team culture
• Provide backup support to team members as needed
• Undertake additional duties aligned with the role's classification and departmental needs

For further information please refer to the role statement.

About us:

The Department for Energy and Mining (DEM) leads the global transformation economy, overseeing the responsible mining and production of the minerals, metals and fuels of the future, to safely and sustainably generate the energy and low carbon products of the future.

Our low-cost power, leading regulation system and culture of innovation is leading to the decarbonisation of industry, new modern manufacturing opportunities, increased employment and greater prosperity and security for the people of South Australia.

The Office of the Chief Executive is responsible for delivering professional, strategic and responsive executive support services to the Chief Executive, Executive Leadership team and wider department. The team drives the strategic priorities and objectives of the department and government. The Office of the Chief Executive plays a vital role in stakeholder engagement and is the interface with ministerial offices and agencies across government, ensuing the timely and accurate delivery of information and advice. The Office of the Chief Executive leads the department's ministerial, Parliament and Cabinet functions, and co-ordinates the department's whole of government reporting requirements.

Why Join Us?

• Be part of a supportive team and dynamic work environment
• Flexible Work Arrangements - Enjoy a balanced lifestyle with options for hybrid working and flexible hours
• Prime Location - Adelaide CBD, Waymouth Street, close to public transport, shops, and amenities
• Active People and Culture agenda - Employee Assistance Program, diversity and inclusion training and events, DEM social club and much more
• We are a White Ribbon Accredited workplace that promotes gender equality and a zero tolerance of violence in the workplace

Key Selection Criteria:

Please only address the dot points listed below in your application

• Demonstrated experience in managing the operations, processes, and systems required to coordinate briefings and correspondence.
• Proven ability to work in a fast-paced environment and manage competing priorities including delivering own work requirements, collaborating with and supporting others.
• Ability to communicate clearly, concisely and effectively, both verbally and in writing, with people at all levels, including proven ability to establish and maintain networks and team relationships.
• Excellent organisational skills with an emphasis on accuracy, thoroughness, and attention to detail.
• Sound understanding of government protocols and ethical standards, with a commitment to professionalism, discretion, and confidentiality.

Remuneration:

ASO4 salary range $76,561 - $80,256 per annum + superannuation

Full-time role, working 37.5 hours per week

Special Conditions:

This is a contract/term vacancy up to November 2026

Enquiries:

Danielle Walker

Manager, Office of the Chief Executive

Application Instructions:

Applicants are required to submit a curriculum vitae and written application of no more than two pages, demonstrating their suitability for the role by addressing the key selection criteria above. Applicants are to include the name, email address and contact number of three referees.

All applicants are required to complete and submit the Employment Declaration.

Applications close: 05/11/2025 11:00 PM