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Executive Assistant

2 weeks ago

Canberra, ACT, Australia St Vincent de Paul Society National Council Full time $80,000 - $120,000 per year

Expression of Interest

Are you a proactive, detail-oriented professional who thrives in a fast-paced, high-performance environment? Do you have a passion for organisation, clear communication, and ensuring everything runs seamlessly behind the scenes?

We are seeking an accomplished Executive Assistant to provide high-level support to our Chief Executive Officer and the St Vincent de Paul Society National Council.

In this pivotal role, you will play an integral part in ensuring efficient operations and effective engagement with key stakeholders. You will be responsible for fostering smooth communication and interactions on behalf of the CEO, supporting the Society's mission and strengthening relationships across our network. These include:

Domestic

  • National President, Deputy President and Directors of the Board
  • Presidents of State and Territory Councils where required
  • Chief Executive Officers of State and Territory Councils and other Society entities and their respective Personal Assistants
  • Ministers and politicians
  • Commonwealth Government officials and departmental officers

International

  • Office holders appointed by the Society Council General International
  • National Presidents, volunteer office holders and employees from overseas National Councils in Asia and Oceania Regions.

Key Responsibilities

In this role, the Executive Assistant will:

  • Provide high-level executive support to the CEO, including effective diary and correspondence management.
  • Prepare, review and coordinate documentation, briefings, and reports to ensure accuracy and timeliness.
  • Act as a key liaison between the CEO and internal/external stakeholders, ensuring professional communication and follow‑through.
  • Coordinate meetings, events, and national engagements, ensuring seamless logistics and stakeholder experience.
  • Maintain confidentiality and discretion in managing sensitive information and organisational priorities.
  • Support the effective operations of the National Council through proactive organisation and administration.

Selection Criteria

  • Demonstrated experience (10+ years) in providing support to C-level positions and the capacity to deliver such support services with short-term supervision.
  • Understands the application of 'confidential' across all environments.
  • Above average written and oral communications skills.
  • Eye for detail and a firm knowledge of English grammar.
  • Demonstrated time management skills, including the ability to prioritise, manage multiple tasks and meet deadlines.
  • Ability to build and maintain key stakeholder relationships.
  • Demonstrated ability to work independently with limited direction.
  • Demonstrated capability to prepare data visualisation.
  • Demonstrated understanding of, and commitment to, the principles of equity, diversity, continuous improvement, risk management, and occupational health and safety.
  • Demonstrated and proficient ability to use Microsoft Office Programs including Word, Excel, Visio, Adobe, SharePoint, Publisher and other software packages that assist the work of the Chief Executive Officer.
  • Highly motivated to achieve successful outcomes.
  • Ability to manage sensitive and confidential information.

To be eligible for this role, you must be an Australian Citizen or Permanent Resident at the time of application.

If you are interested in this role, please request a copy of the EOI via email Please do not apply without reading this information.

Applicants with the EOI who wish to apply hit 'apply now' and ensure you send in a copy of a recent CV along with a cover letter addressing the selection criteria.