Project Coordinator

6 days ago

Milperra NSW, Australia COLAB DESIGN GROUP Full time $55,000 - $60,000 per year

Project Coordinator - Trade Shows, Retail Pop-ups

About Us

At Colab Design Group, we create bespoke expo stands, retail pop-ups, and brand activations that help our clients stand out and connect with their audiences. Our team of designers, makers, and project managers is passionate about delivering creative environments with precision, impact, and energy.

The Role

We're seeking a Project Coordinator with plenty of initiative and a can-do attitude to join our growing team. This entry-level role would suit a recent graduate or event/ project coordinator with some related experience. The position is ideally suited to someone who enjoys being hands-on, active, organised and who thrives on variety and is interested in helping make projects come to life from concept, production through to completion.

You'll play a key role in supporting our small creative team while also working alongside our wider network of suppliers and builders, to ensure projects run smoothly and are delivered on time, on budget, and at the highest standard for our clients. You'll split your time between our creative office/warehouse and on-site assistance and supervision, including interstate travel for projects.

About you:

  • Excellent time management and multitasking.

  • Previous experience in exhibitions/events or similar preferred but not essential.

  • Proactive and resourceful, spotting challenges early and finding solutions quickly.

  • High attention to detail and pride in delivering polished results.

  • Driven to finish tasks and see projects through to the last detail.

  • Positive and collaborative, keen on building strong relationships with clients, partners, and the team.

  • Great written and verbal communication: must keep clients, suppliers, and team members aligned with clear and confident updates.

  • Valid driver's licence and access to a vehicle.

  • Must be able to travel interstate regularly and work occasional weekends.

  • Excited by the variety of exhibitions, pop-ups, and activations.

Key Responsibilities:

  • Coordinating project deliverables

  • Preparing estimates and quotes

  • Sourcing, ordering, picking and packing small furniture, decor, and other items

  • Liaising with suppliers, subcontractors, and logistics providers

  • Managing freight, couriers, and deliveries

  • Acting as a client/supplier point of contact for project requirements and updates

Design Support

  • Reviewing 2D plans and 3D drawings, assisting with approvals and detailing
  • Translating design concepts into drafting estimates and quotes

On-Site Supervision

  • Acting as on-site point of contact and support on stand builds at exhibitions, events, and pop-ups.

  • Building strong relationships with our partner suppliers

  • Be hands-on with styling, decorating, and finishing touches.

  • Troubleshooting issues on-site with a practical, solution-oriented mindset.

  • Travelling interstate to ensure smooth project delivery.

What We Offer

  • High-profile projects across Australia

  • A supportive, fun, creative team environment

  • Ongoing training and development

  • Quarterly RDO

  • Regular team celebrations for wins, big and small

Job Types: Full-time, Graduate

Pay: $55,000.00 – $60,000.00 per year

Benefits:

  • Professional development assistance

Application Question(s):

  • Do you currently have the legal right to work in Australia?
  • Are you based in Sydney? This is an on-site role based in Sydney's Southwest
  • Do you have a valid Australian Driver's licence and current access to a vehicle?
  • Are you available for on-site supervision, including weekend work and interstate travel?

Work Location: In person

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