Senior Medical Administration Officer

Your Role at St John of God Subiaco Hospital

You will provide support in the areas of recruitment and onboarding, payroll, leave relief, term allocation, rostering and education of Junior Medical Officers. You will maintain registers and databases for auditing and compliance purposes while providing administrative, secretarial and project support and assistance to Medical Services and the Deputy Director Medical Services.

The Position

• Provides administrative support to Deputy Director of Medical Services and other administrative duties as required.

• Provides a professional secretarial service to Medical Services and associated committees, including producing and circulating agendas, minute taking, filing and record management.

• Coordinates meeting arrangements including technical, catering and documentation requirements.

• Enters, updates and maintains filing and information systems, including Junior Medical Officer (JMO) details in medical administration databases, e.g. JMO Database, WebPAS, email distribution lists.

• Prepares Statement of Service Letters and Employment Verification Letters.

• Supports the Medical Education Registrar in facilitating JMO education programs and subsequent data collection when required.

• Coordinates end of term JMO events and provides support to coordinating award nights, JMO orientation and term changeover.

• Provides support to PMCWA accreditation and compliance activities and the monitoring of mandatory competencies.

• Identifies process deficiencies and implements approved improvement initiatives.

• Supports and undertakes special projects when required and as directed.

• Provides support to Medical Workforce Officer regarding all aspects of recruitment, appointment, on-boarding and separation of JMOs, as required.

You will have high level experience in an administrative role with excellent organisational and time management skills including the ability to organise tasks and set priorities, work effectively under pressure and meet multiple deadlines with minimal supervision. You will have experience developing written reports, minute taking and other business correspondence with a high level of attention to detail and professional presentation of work.

To succeed you will have advanced word processing and computer literacy skills with experience using Microsoft Office suite. The ability to communicate effectively with internal and external stakeholders and maintain strict confidentiality is essential.

Above all, people will be at the core of everything you do, committing to and supporting our Mission and Values.

We can offer you

• Salary: $85,508 to $87,204 plus 12% superannuation

• A permanent full-time position

• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing 

  • work related expenses

  • self-education and

  • additional superannuation

• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Employee support through our dedicated free Employee Assistance Program (EAP)

• Travel Green allowance - if you walk, carpool or use public transport you could be eligible for up to $1,500 per year

• Access to fitness and wellbeing benefits through Fitness Passport

Applications will be reviewed throughout the advertising period and interviews conducted regularly – so apply today

For enquires please contact Jennifer Smith, Medical Workforce Manager on

If suitable applicants are identified advertisement may close prior to listed date

Job closes: September 11th, 2025

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.