Information & Records Management

The Role
Navy Headquarters is seeking an APS 6 Information & Records Management Officer to lead a small team providing a range of business and information support functions for the Office of Chief of Navy (OCN) and Chief of Staff Navy Headquarters (COS NHQ). As a team, you will provide detailed information and records management functions & advice, provide registry functions for OCN correspondence, assist with the management of the NHQ security activities including advice, audits & assurance tasks, contribute to strategic planning & programs and drive innovative change in support of COS NHQ business outcomes.

The APS 6 Information & Records Management Officer Navy will work independently with the opportunity for reasonable autonomy and accountability for the achievement of outcomes related to their work.

They will exercise both initiative and judgement in the interpretation of policy and in the application of best practices and procedures. Excellent communication and stakeholder engagement skills are essential and the ability to think outside the box to find innovative solutions.

Applicants need to demonstrate skills and abilities in relation to some/all of the key duties being:

• Lead a team by managing allocated resources, setting work area priorities, managing workflows, developing strategies and evaluating business outcomes.
• Provide specialist advice to stakeholders in relation to the life cycle of information, records management activities and relevant legislative and administrative guidance.
• Contribute to the implementation of information and records management across Navy in accordance with legislation and Defence policies and procedures.
• Review, revise, create and implement information and records management policies and procedures to achieve continuous improvement for Navy.
• Assist with creation, rollout and implementation of the new Navy Objective restructure.
• Negotiate and influence stakeholders through effective communication, collaboration and coordination to achieve outcomes.
• Work collaboratively with stakeholders and facilitate working groups across Navy to create a community of practice regarding records management.
• Have experience managing and controlling security classified Defence documentation and information.
• Perform the role of Unit Security Officer (USO) and manage a team of junior USOs.

You will be part of the COS NHQ Business Team, which currently consists of 13 people who are striving to create business improvement, increase governance & assurance functions, and find innovative ways to update administrative practices to better meet the business need. You are accountable for a small team who have a key focus on processing correspondence for the Office of Chief of Navy (OCN), providing specialist advice & support related to records & Objective management and becoming the centre of expertise for security requirements for Navy Headquarters

Our Ideal Candidate
The ideal candidate will be highly motivated, have high levels of administrative and organisational abilities and excellent time management skills and a strong background in records management process, policy and assurance.

To succeed in this role, applicants will be required to demonstrate:

• The ability to successful lead, manage and mentor a team.
• Subject matter expert on records management activities and/or security functions.
• Ability to interpret, apply, advise and work within legislation, policy and procedures.
• Excellent judgement, problem solving skills and initiative.
• Excellent liaison skills.
• Well-developed oral and written communication skills.
• Ability to prioritise work aligning to the business need; and
• Ability to handle highly sensitive information in accordance with government security requirements.

Security Clearance:
Applicants must be able to obtain and maintain a security clearance at "Negative Vetting Level 1".

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit