Contract Administrator

7 days ago

Melbourne, Victoria, Australia MLS Built Full time $70,000 - $120,000 per year

About the role

MLS Built is seeking a highly organised and detail-oriented Contract Administrator to join our team in the inner-north. This full-time role is responsible for managing the end-to-end contract lifecycle, from drafting and negotiating agreements to maintaining accurate records and driving contract renewals.

Key Responsibilities

  • Contract Management

  • Prepare, review, and administer head contracts and subcontracts in line with project requirements.

  • Ensure compliance with contract terms, legal obligations, and company policies.
  • Manage contract variations, extensions of time (EOTs), and progress claims.

  • Procurement & Cost Control

  • Coordinate procurement of subcontractors, suppliers, and consultants.

  • Prepare tender packages, evaluate bids, and assist in subcontractor negotiations.
  • Track project budgets, monitor expenditure, and report cost performance.

  • Project Support & Documentation

  • Maintain accurate project records, registers, and correspondence.

  • Prepare contract-related reports for the Project Manager and senior management.
  • Assist in dispute resolution and claims management as required.

  • Stakeholder Coordination

  • Liaise with architects, consultants, clients, and subcontractors to ensure clarity of scope and smooth project execution.

  • Support the project team in delivering high-quality outcomes on time and within budget.
Skills & Experience
  • Bachelor's degree in construction management, Quantity Surveying, or related field (or equivalent experience).
  • Minimum 3–5 years' experience as a Contract Administrator in the construction industry, preferably on high-end residential or luxury projects.
  • Excellent negotiation, communication, and stakeholder management skills.
  • Proficiency in project management and contract administration software
  • High attention to detail, organizational skills, and ability to manage multiple deadlines.
Personal Attributes
  • Professional, client-focused, and collaborative.
  • Strong problem-solving and commercial acumen.
  • Ability to thrive in a fast-paced environment.
  • Commitment to quality and excellence in project delivery.

About us

We are a Melbourne based building company specialising in architecturally designed residential homes. Established in 2007, our team has successfully completed many detailed & complex construction projects across Melbourne and Victoria.

If you're excited about this opportunity and want to be part of our growing team, apply now.

  • Freelance Contracts Coordinator

    6 days ago

    Melbourne, Victoria, Australia beBeeContract Administrator Full time $105,956 - $135,067

    Role SummaryAs a key member of our team, you will play a vital role in managing and overseeing the contractual aspects of our operations.Working closely with various teams, you will be responsible for the administration of all subcontractor and supplier contracts within prescribed limits.With strong organizational skills and attention to detail, you will...

  • Senior Contract Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeContract Administrator Full time $90,000 - $120,000

    Job OverviewThis role involves managing contracts in the Community Housing Partnerships Unit, focusing on new social and affordable housing projects. The selected candidate will be part of a team delivering complex projects from inception to completion.The job requires exceptional organizational skills, attention to detail, and effective communication to...

  • Commercial Contract Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeContract Administrator Full time $120,000 - $125,000

    Join our team to secure a contract administration role within a prominent commercial fit-out firm in Melbourne.This is an excellent opportunity for someone looking to progress their career and consolidate their experience in a well-rounded coordination position.The successful candidate will be working closely with project managers, the head of...

  • Contract Administrator

    2 weeks ago

    Melbourne, Victoria, Australia At Full time

    Contract Administrator / Senior Contract Administrator Contract Administrator / Senior Contract Administrator Location: Southeast Melbourne, VIC - hybrid arrangements considered Salary: $110,000–$150,000 + Super (commensurate with experience)Employment Type: Full-time, fixed term Why Join the Whelans Group Team At Whelans, we're more than a family-owned...

  • Contracts Administrator

    6 days ago

    Melbourne, Victoria, Australia Michael Page Full time

    Fast paced opportunityAbout Our ClientThis retail organisation is a small-sized business with a strong presence in Melbourne.It is known for its commitment to delivering quality products and maintaining streamlined operations through efficient administrative support.Job Description Prepare, review, and manage contract documentation to ensure accuracy and...

  • Contracts Administrator

    3 days ago

    Melbourne, Victoria, Australia Michael Page Australia Full time

    Fast paced opportunityFun, collaborative and down to earth cultureAbout Our ClientThis retail organisation is a small-sized business with a strong presence in Melbourne. It is known for its commitment to delivering quality products and maintaining streamlined operations through efficient administrative support.Job DescriptionPrepare, review, and manage...

  • Contract Administrator

    5 days ago

    Melbourne, Victoria, Australia Design & Build Full time $80,000 per year

    Location: Multiple metropolitan locations across Melbourne's northern and eastern suburbsContract Value: $15MContract Term: Immediate start – April 2026 (with potential extension / temp-to-perm opportunity) We're working with a national leader in modular construction, delivering innovative and sustainable building solutions across education, health, and...

  • Contracts Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Michael Page Australia Full time

    Fast paced opportunityFun, collaborative and down to earth cultureAbout Our ClientThis retail organisation is a small-sized business with a strong presence in Melbourne. It is known for its commitment to delivering quality products and maintaining streamlined operations through efficient administrative support.Job DescriptionPrepare, review, and manage...

  • Contracts Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Michael Page Australia Full time

    Fast paced opportunityFun, collaborative and down to earth cultureAbout Our ClientThis retail organisation is a small-sized business with a strong presence in Melbourne. It is known for its commitment to delivering quality products and maintaining streamlined operations through efficient administrative support.Job DescriptionPrepare, review, and manage...

  • Contract Administrator

    5 days ago

    Melbourne, Victoria, Australia Galaxy Pollution Control - The Trustee For Martin Family Trust Full time

    About the CompanyGalaxy Pollution Control, operating under The Trustee for Martin Family Trust, is an environmental services business based in Epping, Victoria.We specialise in pollution control solutions and are committed to delivering high-quality services that meet environmental standards and client needs.With a dedicated team of professionals, we pride...