Events Coordinator

The Australian Veterinary Association (AVA) is the peak professional body representing veterinarians and veterinary students across Australia. For over 100 years, we've been the united voice of the veterinary profession—safeguarding animal health and welfare and building a vibrant future for veterinary professionals.

Our members are experts in animal health and welfare and one of Australia's most trusted and respected professions. Our organisation promotes and leads scientific progress and outcomes in the field of Veterinary Science.

We are now seeking a proactive, highly organised and focused Events Coordinator to join our team. This is a dynamic role where each day brings new challenges, meaningful connections, and opportunities to create exceptional experiences for our members. You'll play a key role in delivering high-quality events across Australia. This hands-on position is ideal for someone who is passionate about event management, thrives in a busy environment, loves variety, and enjoys working with passionate stakeholders.

Occasional travel and outside of hours work may be required as part of this role.

This is your chance to step into a dynamic role in the new year where every day brings new challenges, new connections and achievements.

Key Responsibilities:

• Event Management: Coordinate end-to-end logistics including venue and supplier sourcing, budget oversight, registration management and event communications.
• Speaker management: Managed speaker engagement from initial liaison through to contract finalisation, invoicing, and development of tailored speaker notes to ensure seamless event delivery.
• Exhibitor and sponsorship coordination: Liaise and coordinate exhibitors/sponsor inclusion.
• Marketing: Collaborate with marketing team to support the delivery of the marketing communication plan and timeline.
• Continuous Improvement: Proactively identify and implement enhancements to event processes, contributing to improved member and stakeholder experiences and operational efficiency.

You will succeed in this role if you are proactive, organised, and passionate about creating great experiences. You bring:

• Tertiary qualifications in events, marketing, or a related field (desirable)
• Strong proven record in organising events with minimum 2 years experience preferred.
• Experience coordinating conferences and exhibitions
• Strong organisational skills, attention to detail, and the ability to manage multiple priorities
• Excellent written and verbal communication skills
• A professional, solution-focused mindset
• Confidence engaging with a wide range of stakeholders, including members, volunteers, speakers and suppliers
• A positive, self-motivated attitude with strong initiative
• Proficiency in Microsoft Office Suite

• Hybrid working conditions (2 days in the office/3 days WFH)
• Collaborative, fun and supportive team
• Professional Growth: We invest in your development with opportunities to expand your skills in event management, marketing and stakeholder engagement.
• Work in an organisation that makes a real difference to animal health, veterinary professionals, and the community.

Visit our website for more information on the AVA.

If you are confident that your skills and experience satisfy the above criteria and you are interested in working for a highly respected organisation, please apply by submitting your resume, a covering letter addressing your suitability and the criteria outlined in the advertisement. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa with full unrestricted working rights. Work eligibility will be checked as part of the recruitment process. Only candidates successful in gaining an interview will be contacted. No agencies please.