Team Administrator

Job Type: Permanent - Full Time

Location: St Leonards, Sydney

Job Category: Administration,People & Culture

We are Indara
As a leading owner and operator of shared digital infrastructure, Indara is the glue that makes all kinds of relationships work. Our crucial infrastructure enables over 90% of the Australian population to connect, bringing people together, and connecting them with the technology powering our world today: from smart phones to smart meters to AI and the Internet.

Join our #Remarkable team to deliver our Purpose to accelerate a digitised future for our communities.

#BeRemarkable at Indara
Your best work happens in an environment where you're surrounded by people who encourage you to be your best self, that champions new ideas and embraces new technology.

At Indara, we're aligned by purpose, driven by innovation, and energised by what we'll do next – together.

We'll Empower You To

So Come, #BeRemarkable at Indara
Job Description
Reporting to the Executive Director, People, Culture, Risk & Sustainability, the Team Administrator plays a pivotal role in supporting the effective delivery of People & Culture (P&C) operations and office management across the organisation. This role is responsible for maintaining accurate employee records, coordinating administrative processes, and ensuring compliance with P&C policies and procedures. The Team Administrator provides essential support across recruitment, onboarding, reporting, and general P&C queries, while also managing day-to-day office operations to ensure a safe, efficient, and welcoming workplace. Working closely with the broader People & Culture team, this role contributes to a positive employee experience and supports the smooth functioning of P&C systems and processes.

Key Responsibilities Will Include

• Provide general administrative support to the team, and respond to employee queries.
• Assist with coordinating meetings, events, and training activities.
• Support employee programs and recognition initiatives.
• Help manage expenses and basic reporting.
• Support recruitment activities, including advertising roles and assisting with candidate selection.
• Manage the onboarding process for new hires.
• Assist with the employee offboarding process and and maintain up-to-date team records.
• Maintain accurate employee records and support HR system administration e.g. ELMO or similar platforms
• Assist with employment documentation and lifecycle processes.
• Help ensure compliance with HR policies and procedures.
• Support payroll notifications and updates.
• Contribute to updating HR documents and resources.
• Generate regular and ad hoc HR Reports.
• Oversee daily office operations and ensure a safe, well-organised workplace.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate workspace allocation and support facilities and IT needs.
• Liaise with building management as required
• Participating in ad hoc projects lead by P&C team and leading smaller projects on an as need basis

Desired Skills And Experience
To be successful in this role you will have:

• Strong administration and organisation skills – ability to manage multiple tasks, prioritise effectively, and maintain attention to detail
• Excellent communication skills – ability to communication confidently with stakeholders at all levels
• Proficient in using outlook, word, excel and powerpoint
• Ability to work with HR systems e.g. ELMO or similar platforms
• Event coordination skills– ability to plan and execute internal events, including logistics, communications, and stakeholder engagement
• Ability to do basic financial administration including invoice processing and budget tracking

Experience

• Prior experience in an HR administrative or support role
• Exposure to recruitment and onboarding processes
• Experience coordinating meetings and events
• Familiarity working with systems
• Experience managing office operations including facilities coordination

How we empower you to #BeRemarkable

• BeYou – We create an environment where you are comfortable to be who you are as we know the best you is the one who feels like they belong. We offer hybrid and flexible work solutions, birthday leave, health and financial wellbeing programs
  
• BeChallenged – We provide the opportunity to work on complex and innovative work that creates an impact and promote internal career and secondment opportunities
  
• BeContinuouslyGrowing – We are committed to providing you with the opportunity to be always learning – as part of your role, formal and informal training and development planning
  
• BePartofSomethingBigger – Our Purpose means you'll be working on projects that impact our communities – giving us all the chance to be part of something bigger
  

Equity and Diversity
Indara appreciates the inherent value in a diverse workforce. We aim to ensure that our workforce is free from discrimination and that all employees reach their full potential. We encourage applications from all people, and we are committed to removing barriers to the recruitment process and employee lifecycle. All employment decisions shall be made without regard to age, disability status, ethnicity, gender, gender identity or expression, religion or sexual orientation and we do not tolerate discrimination. If you require adjustments to the recruitment process or have a preferred communication method, please email .

Work Health Safety (WHS), Environment and Compliance
Comply with Indara's WHS, environment and compliance commitments and directions as wet out in the relevant policies and procedures available on the intranet.