Administration Officer

7 hours ago

Fremantle, Western Australia The University of Notre Dame Australia Full time $73,993 per year

Administration Officer, School of Health Sciences
Fremantle Campus
Full-time opportunity, Continuing contract

  • Friendly and collaborative environment
  • Rewarding opportunity
  • $73,993 pa (level % superannuation
About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience.
 
About the role

The Administration Officer works closely with academic and professional staff to provide efficient administrative support for the national School of Health Sciences. Reporting to the Administration Coordinator, this role operates under routine supervision to ensure smooth and effective day-to-day operations.

Key Responsibilities
  • Provide effective and efficient administrative support within the School of Health Sciences.
  • Coordinate meetings, prepare minutes, and manage related correspondence.
  • Accurately handle detailed information, including data entry, maintaining spreadsheets, managing correspondence, and preparing written communication under direction.
  • Deliver excellent customer service to students and stakeholders, ensuring timely responses to queries.
  • Compile reports and assist with typing correspondence, submissions, statistical summaries, data sets, and other required materials.
  • Maintain internal databases and registers and manage day-to-day office requirements.
Qualifications, skills & experience
  • Completion of a diploma-level qualification or an equivalent combination of relevant experience and/or education/training.
  • Demonstrated administrative experience, preferably within tertiary or other education sectors.
  • Proficiency in software packages such as Microsoft Office Suite (Word, Excel, Visio), Adobe, InDesign, and timetabling programs (e.g., Allocate, Sonia).
  • Strong communication (oral and written) and interpersonal skills, with the ability to liaise effectively and professionally with a wide range of stakeholders.
  • Ability to exercise initiative and sound judgment, working flexibly in a dynamic environment with competing priorities and deadlines.
  • Proven ability to prepare accurate, high-quality documentation with exceptional attention to detail.
Benefits
  • Fast paced environment with opportunity for professional growth
  • Generous training and development opportunities
  • Friendly and collaborative working environment
How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 4 December 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Haritha Garlapati,

Unsolicited contact from recruitment agencies will not be entertained.

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