Administration Officer

Rochedale State School is seeking a highly organised and detail-oriented Administration Officer with a passion for education. The ideal candidate will possess exceptional communication skills, a proactive approach to problem solving, and the ability to multitask effectively.

This is a permanent part-time
(0.66 FTE) position. If you are enthusiastic about contributing to a positive learning environment and have a keen eye for accuracy, we invite you to apply and become a vital part of our team.

About Us:

Rochedale State School was opened in 1931 and has a mix of original buildings and more recent classrooms. Each classroom is air-conditioned and contains state of the art smart boards and computer pods. Other facilities include: a pool, two tennis courts, numerous playgrounds, and indoor hall/gym, computer lab, fulltime tuckshop, air-conditioned performance hall and outside school hours care. We are very proud of our school and its community and believe that a strong partnership between home and school is the best way to maximise learning outcomes for all students. Rochedale State School is committed to the learning development of the whole student, preparing students to be active and responsible global citizens with an inquiring mind.

About the Role:

Your Opportunity:

• You will be the first point of contact for many families, creating a welcoming and supportive experience through exceptional customer service.
• You will contribute to the effective & efficient administration of our very busy school. Coordinate the student enrolment process, maintain accurate records using systems such as OneSchool, and ensure compliance with Department of Education policies.
• Working closely with the Principal and Leadership Team, you will provide timely enrolment data and assist with analysis to support school planning and business continuity.

Responsibilities include, but not limited to;

• Human Resource Management: Support the day-to-day management of support staff, including recruitment, induction, training, workload monitoring, performance support, and coordination of relief and contract placements for both teaching and support staff.
• Workforce Planning & Compliance: Assist in identifying workforce needs, maintaining accurate staff records, tracking compliance training, managing Blue Card and ADO processes, and ensuring adherence to departmental policies, legislation, and procedural requirements.
• Financial Administration: Contribute to financial operations through data entry, maintenance of registers, timesheet and leave processing, and support regular budget reviews, purchasing, payment plans, and process improvement initiatives.
• Resource & Facilities Management: Assist in managing assets, resources, and facilities, including stocktakes, maintenance scheduling, facility hire, inspections, and ensuring compliance with safety and security standards.
• Project & Operational Support: Collaborate with the Business Manager on capital works and minor projects, providing coordination, monitoring, and administrative support to ensure effective delivery of school operations and improvement initiatives.

Highly desirable skills and experience:

• Sound working knowledge OneSchool (including Agresso) and Infoways (SMS4Schools) experience is preferred
• Demonstrated high level of communication skills
• Efficient multi-tasking and time management skills
• Proficient in Microsoft applications eg Outlook, Word, Excel, Publisher
• Proven ability to work independently, achieving quality outcomes

Please refer to the attached role description for any mandatory requirements for this position.

How to apply:

• Please submit a 2-pg maximum resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A statement of suitability (maximum 2 pages) outlining why you are a good fit for the role and what you will bring to the position.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.