Office Administrator

2 days ago

South Brisbane, Queensland, Australia Fresenius Medical Care Full time $60,000 - $80,000 per year

Position Title: Office Administrator

Reports to (position): Dialysis Clinic Manager

Primary purpose of the role:

  • To provide high quality level of reception and secretarial services to the patients, and staff at the clinic in a caring and supportive manner.
  • To support the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect and patient care. 

Key Responsibilities

General Administration

  • Answer the switchboard in a courteous and professional manner.
  • Liaise with patients and their families in a compassionate manner.
  • Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
  • Responsible for petty cash dispersal and reconciliation.
  • Responsible for maintaining the levels of and ordering general office supplies.
  • Actively participates in the quality improvement program.
  • Coordinate the use of the centre for physicians and/or public hospital visiting staff.
  • Act as a contact point for IT issues in the clinic.
  • Collate and forward state statistics and internal Clinics statistics as required.
  • Data entry as required.
  • Manage accounts payable processing for the Clinic.
  • Liaise with maintenance contractors to enhance the operational work area and ensure compliance with the occupational health and safety policy.
  • Provide administrative support for the Clinical Advisory Committee (where applicable).
  • Organise transport for patients to and from the dialysis clinic.
  • Book and manage appointments for patients.
  • Other duties and responsibilities as assigned by the Clinic Manager.

Billing Administration

  • To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
  • Prepare and collate all required supporting documentation required to accompany invoices.
  • Undertake banking procedures for all cheque and cash payments.
  • Prepare and maintain an accurate record management system of all patient records.
  • Prepare and maintain reconciliation records.
  • Forward ISIS data to State related Health Commission on a monthly basis.
  • Forward HCP data to Private Health Funds on a monthly basis.

Competencies (attitude, skills, typical qualifications & experience)

  Essential:      

  • Minimum 2 years' experience in an Administration position.
  • Intermediate computer competence in MS Office.
  • Experience in health fund Billing Administration.
  • Excellent Customer Service skills.
  • Effective communication and interpersonal skills including the ability to operate within a multidisciplinary and multicultural team.
  • Work with confidentiality, discretion and maturity.
  • Ability to multi-task in an at times busy and stressful environment.
  • Ability to prioritise tasks around interruptions and unplanned events.
  • Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.

  • Administration Officer

    2 weeks ago

    Brisbane, Queensland, Australia Fast Office Furniture Full time $60,000 - $80,000 per year

    We are seeking a self-motivated, experienced administrator to join our fabulous team. This is a Permanent Part-Time, Job Share position with a minimum of 3 days per week (22.8 hours). Must be willing to increase to 5 days per week when the job share colleague is on leave. Must have a sound working knowledge of MYOB, Excel, Word and Outlook. Should be an...

  • Administration Officer

    6 days ago

    South Brisbane, Queensland, Australia Department of Justice Full time $60,000 - $80,000 per year

    As an administration officer you will:Prepare, intake, process and manage applications and documents in accordance with legislation and departmental policies and procedures in a timely and accurate manner.Develop and maintain professional and collaborative relationships with applicants, clients and stakeholders involved the process of dispute resolution with...

  • Project Administrator

    1 week ago

    Brisbane, Queensland, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    Your new company Our client is a well-established organisation operating within the infrastructure and services sector, known for delivering high-quality projects across Queensland. As their business continues to grow, they are seeking a capable Project Office Administrator to join their team and contribute to the smooth delivery of ongoing projects. ...

  • Administration Officer

    1 week ago

    South Brisbane, Queensland, Australia Metro South Health Full time $60,000 - $80,000 per year

    "Be the heartbeat of our team – join us as an Administration Officer""Use your administrative skills to support vital healthcare services and make a meaningful difference in the community."Your New RoleAs an Administration Officer, you will provide high-quality administrative support to the Inala Indigenous Health Service, ensuring timely, accurate and...

  • IT Systems Administrator

    4 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the IT Systems Administrator (Siebel) role at Australian Taxation Office.We are seeking experienced and motivated individuals to join our Digital Client Interactions team.As an IT Systems Administrator (Siebel) (APS 6) in our Enterprise Solutions and Technology business area, you will work in a dynamic and complex technological...

  • IT Systems Administrator

    4 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the IT Systems Administrator (Siebel) role at Australian Taxation Office.We are seeking experienced and motivated individuals to join our Digital Client Interactions team.As an IT Systems Administrator (Siebel) (APS 6) in our Enterprise Solutions and Technology business area, you will work in a dynamic and complex technological...

  • Administration Officer

    2 weeks ago

    South Brisbane, Queensland, Australia Metro South Health Full time $60,000 - $90,000 per year

    Help connect communities through Interpreter ServicesPlay a vital role supporting interpreter services at Metro South Health. Use your organisation and customer service skills to ensure patients receive equitable access to healthcare.Your New RoleAs the Administration Officer – Interpreter Services, you will help coordinate high-quality interpreter support...

  • Administration Support Officer

    4 days ago

    South Brisbane, Queensland, Australia Metro South Health Full time $60,000 - $80,000 per year

    Join our teamProvide vital administrative support to a specialist team helping adults with acquired brain injuries transition from hospital to home.Your New RoleWe are seeking a dedicated Administration Support Officer to provide vital administrative services that support the daily operations of the Acquired Brain Injury Transitional Rehabilitation Service...

  • Senior Administration Officer

    2 weeks ago

    South Brisbane, Queensland, Australia Mater Group Full time $72,000 - $94,000 per year

    About the roleThe Mater Hospital Administration team has an opportunity available for an experienced Senior Administration Officer/ Ward Clerk to join their team working on M10, our antenatal ward and other areas as required. This position will be offered on a permanent full-time basis.Salary range: $ $44.25 per hour plus 12% superannuation andaccess to...

  • Senior Administration Officer

    2 weeks ago

    South Brisbane, Queensland, Australia Mater Private Hospital Townsville Full time $90,000 - $120,000 per year

    About the roleManage, organize, and provide confidential administrative support to the department ensuring areas are efficiently managed, representing Mater with strong customer focus to staff, patients and visitors. Ability to respond competently in emergency situations, remaining calm and composed and to 'think on your feet.' Performing administrative...