Finance Officer

About the role

IPEA is seeking an experienced Finance Officer with strong technical skills across a broad range of finance subject matter, including reporting, reconciliations, procurement, and debtor activities. The Finance Officer will assist in managing the provision of corporate services by outsourced providers and to support the Chief Financial Officer (CFO) to provide finance services to IPEA.

We're seeking a motivated individual to join our small team in a role that offers flexibility to suit you. This position is ideal for someone looking for part-time working hours, with a minimum commitment of 4 hours per day Monday to Friday. If your preference is working fulltime hours, you will also provide administrative support across the Corporate Branch, contributing to a dynamic and collaborative environment.

The key duties of the position include:

The successful candidate will work in a small team and must be self-directed and able to work flexibly across a broad range of subject matter.

• Undertake routine and moderately complex finance tasks including accounts payable and receivable, debt management, and banking activities, under limited supervision.
• Monitor compliance with internal financial policies and procedures, including procurement, credit card usage, delegations, and accounting standards.
• Assist with financial reporting activities including end-of-month and end-of-year processes, and reconciliations.
• Liaise with internal and external stakeholders to support the delivery of finance services, including managing relationships with shared service providers.
• Contribute to the development and continuous improvement of financial processes and procedures.
• Provide administrative support to the Corporate Branch.
• Administrative and organisational tasks
• Email inbox monitoring and coordination
• Coordinating and preparing meeting papers
• Collaborate and work effectively with the Finance team and broader Corporate Branch

Eligibility

• Citizenship – to be employed by IPEA you must be an Australian citizen. Citizenship in the APS | Australian Public Service Commission.
• Security clearance - successful applicants will be required to undergo the process to obtain and maintain or continue to hold the required security clearance level for the role as indicated. All IPEA staff are required to have a minimum baseline security clearance prior to commencement. Successful applicants will also be required to undergo a mandatory National Criminal History check.
• RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you. Further information can be found at RecruitAbility | Australian Public Service Commission

Notes

Application

Your application should include:

• a 750-word pitch with clear examples of how you meet the key responsibilities as well as the characteristics outlined in the 'our ideal candidate' section
• a resume of no more than three (3) pages
• the Personal Particulars Form which can be found on the Working at IPEA | Independent Parliamentary Expenses Authority web page.

You will be assessed against how your work-related qualities (skills, capabilities, personal qualities, experience and qualifications) align with the Australian Public Service Work Level Standards and key responsibilities for this role. Detailed information on the Work Level Standards can be found at: Work level standards: APS Level and Executive Level classifications | Australian Public Service Commission.

Consideration should also be given to the APS Code of Conduct and the APS Values which can be found on the Australian Public Service Commission website APS Values, Code of Conduct and Employment Principles | Australian Public Service Commission

Written referee reports may be requested if you are shortlisted to interview stage.

Submission

Your completed Personal Particulars Form, along with your pitch and resume should be emailed to:

Please ensure you include the contact details of two referees as part of your Personal Particulars Form. IPEA will confirm with you prior to contacting your referees.

If you have trouble submitting your application, please contact IPEA's Recruitment Team at: or on

Getting to know the Independent Parliamentary Expenses Authority

The Independent Parliamentary Expenses Authority's (IPEA) roles and functions reflect those prescribed in the Independent Parliamentary Expenses Authority Act 2017 and include:

• providing advice to parliamentarians and their staff on travel expenses, allowances, and related expenses
• administering travel expenses, allowances, and related expenses, including processing these claims
• reporting on work expense claims
• auditing work expense claims