Event Coordinator

ABOUT US

The Darwin Convention Centre is a world-class conference and business events venue and the centrepiece of the Darwin Waterfront Precinct. Managed by global venue management specialist ASM Global, the Centre hosts hundreds of business events every year. With some 23,000 sqm of space for providing service excellence with a dedicated team of professionals, Darwin is an ideal starting point for exploring the Top End.

The Darwin Convention Centre is looking for people with the right skills, experience, and attitude to join its dynamic and professional team. Importantly, we are seeking staff who reflect the Centre's key values of honesty, integrity, respect, trust, responsibility, and citizenship.

EVENT COORDINATOR

Full Time

ABOUT THE ROLE

ASM Global teams across the world are creative problem solvers and people who thrive on the excitement of developing events that create opportunity and connection.  We are detailed planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.

At ASM Global, we love events, it's what we do. It's a part of our DNA and what drives us.

We are currently looking for experienced and passionate Event Assistants to join us part time at Darwin Convention Centre

This role is responsible for planning, coordinating, and delivering events within the Centre's spaces, managing catering, suppliers, and operations to ensure seamless execution and a world-class experience for clients and guests.

This will include tasks such as:

• Liaise with clients to understand event objectives, requirements, budgets, and timelines
• Prepare event plans, proposals, quotes, and contribute to planning meetings
• Build and maintain relationships with suppliers, contractors, and event partners
• Coordinate event logistics including catering, signage, AV, cleaning, and security
• Oversee events on the day to ensure smooth operations and client satisfaction
• Assist with invoicing, reporting, and post-event evaluations
• Maintain accurate event records in the CRM, ensuring compliance with ISO standards and WHS requirements
• Support junior team members and contribute to event operations policies and procedures
• Perform other duties as directed by the Event Supervisor or Event Services Manager

ABOUT YOU

Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors.

You will have a shared values and people-centric mind set and genuinely want to make a difference. That's what makes you stand out from the crowd and why we want to meet with you.

• Minimum 2 years' experience in conference or event coordination
• Qualification in Hospitality, Tourism or Event Management (desirable)
• Flexibility to work event-based rosters, including evenings and weekends
• Strong understanding of food and beverage service and event operations
• Demonstrated ability to supervise staff and contribute to team leadership
• Experience in client liaison and stakeholder communication
• Excellent written and verbal communication skills
• High attention to detail with strong organisational and time management skills
• Ability to perform under pressure and meet tight deadlines
• Client-focused approach with a commitment to service excellence
• Adaptability and resilience in dynamic event environments
• Proficiency in Microsoft Office, with a willingness to learn event software and drawing programs
• Valid RSA certification
• First Aid and CPR certification, or willingness to obtain

A satisfactory National Police Records Check is required for this role.

Applicants must have working rights within Australia.

At Darwin Convention Centre, we are committed to creating a safe and inclusive environment for all. We welcome and encourage applicants from people of all ages, cultures (including Aboriginal and Torres Strait Islanders Peoples), abilities and sexual orientation.

ABOUT THE COMPANY

ASM Global is the world's leading producer of entertainment experiences. It is the global leader in venue and event strategy and management - delivering locally tailored solutions and cutting-edge technologies to maximise the guest experience. The company's elite venue network spans five continents, with a portfolio of more than 350 of the world's most prestigious arenas, stadiums, performing arts venues, and convention and exhibition centres, including Exhibition World Bahrain; Moscone Center San Francisco; ICC Sydney Australia; Olympia London; Coca-Cola Arena, Dubai, RAC Arena, Perth, Australia; Cairns Convention Centre, Cairns, Australia and Brisbane Convention and Exhibition Centre, Brisbane, Australia.

ASM Global has always had a bold vision to be a true employer of choice, great place to work and a company that provides long term careers and development opportunities.

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Working in the venue and event industry means supporting the delivery of events across our event calendar. This means that weekend, evening and public holiday work will be required.

This role is onsite at Darwin Convention Centre and will be the main point of contact. No recruitment agencies please.