Promotions Coordinator

1 week ago

Melbourne, Victoria, Australia OTR Full time $104,000 - $130,878 per year

Promotions Coordinator

Who We Are

OTR Group comprises over 1,000 retail, convenience, and quick service restaurants – including brands such as Reddy Express (formerly known as Coles Express), SmokeMart Giftbox, and in S.A., Krispy Kreme, Hungry Jack's, Oporto, Guzman y Gomez and many others. OTR Group is part of the Viva Energy Australia Group – an ASX-listed company helping Australians reach their destination by refining, importing, and distributing energy products while building a safe and sustainable energy future for all Australians.

With Viva Energy Australia's national footprint and OTR's history of industry-leading innovation, there has never been a more exciting time to join the OTR Group as we set out to redefine the retail landscape in Australia.

The Role

Reporting to the Trade & Promotions Manager, Promotions Coordinator will play a critical part in supporting the development and execution of the annual Trade Plan and monthly Promotions Plan. You will analyse promotional performance, manage end-to-end promotional processes, and ensure compliance and accuracy across key stakeholders.

This position is central to enabling data-driven decision-making and delivering promotional campaigns that delight customers and drive commercial outcomes.

Responsibilities

As the Promotions Coordinator, you will:

  • Support the Trade & Promotions Manager across annual and monthly planning cycles, meetings, and retrospective reviews.
  • Analyse historical promotional performance, financials, customer behaviour, and competitor activity to inform future planning.
  • Drive the end-to-end promotional process, managing meeting actions, deadlines, and compliance across stakeholders.
  • Collate and review Category Manager submissions for the Excellent Execution Guide (EEG) and Point of Sale (POS) nominations, ensuring accuracy and timely handover to Marketing.
  • Partner with internal teams and suppliers to deliver campaigns that meet regulatory, legal, and commercial standards.
  • Build collaborative supplier relationships that support mutual value and long-term business success.

What We Offer

  • Opportunity to work across national promotional planning within a leading multi-brand retail network.
  • Exposure to cross-functional collaboration across marketing, merchandise, supply chain, and commercial finance.
  • Develop skills in trade planning, promotional analytics, and supplier engagement.
  • Access to employee benefits and our free and confidential Employee Assistance Program (EAP).

About You

  • Strong attention to detail, analytical mindset, and problem-solving capability.
  • Experience in query resolution and stakeholder coordination, ideally in a retail environment.
  • Knowledge of merchandise processes, procedures, and systems.
  • Skilled in Microsoft Office suite, particularly Excel, PowerPoint and Word.
  • Excellent written and verbal communication skills.
  • Organised, results-oriented, and comfortable managing multiple deadlines.
  • Project management or promotional planning experience (preferred).
  • Collaborative approach with strong influencing and negotiation skills.

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

Please note: This role is being sourced by our internal Talent Acquisition team; therefore, we will not be accepting applications via external recruitment agencies.

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