Contracts Administrator

2 days ago

Caroline Springs, Victoria, Australia 1c98c9d4-e32d-4154-874b-a17572294a71 Full time $60,000 - $120,000 per year

Varcon Group is a family-owned and operated 3rd generation Construction Development company, operating for 50 years. Specialising in Custom Design and Construction of Family Homes, Multi-Unit Developments, Commercial Developments, Government, and Community Housing Projects Varcon has established itself as a leader in the industry.

A luxury custom home builder who is passionate about architecture, functionality, and the quality of materials for each project and client, they have built their reputation on their ability to deliver excellence in their products by developing a streamlined process that delivers world-class, sustainable homes and developments Victoria wide.

About the Role

As the Contracts Administrator in the Caroline Springs office, you will manage the procurement, budgeting, and documentation processes across various stages of construction. This is a fast-paced and rewarding role where you will liaise with clients, contractors, and consultants to ensure every project is executed efficiently, on time, and within budget.

Key Responsibilities

Procurement & Budgeting:

  • Procure materials and services within budget while ensuring compliance with Australian Standards.
  • Accurately estimate and assess building material take-offs required for all project stages.
  • Process Bills of Quantities (BOQs), prepare purchase orders (POs), and manage budgets and cashflows.

Documentation & Compliance:

  • Prepare tender packages, review quotes, and manage contract variations (VQRs).
  • Organise building permits and ensure all documentation and applicable permits are in place prior to and during construction.
  • Conduct handovers, including obtaining occupancy permits and liaising with clients.

Stakeholder Management:

  • Collaborate with site supervisors, consultants, clients, and local councils to manage all aspects of the construction process.
  • Liaise with contractors and identify opportunities to engage new suppliers.

Project Coordination:

  • Manage and deliver multiple projects simultaneously, ensuring timelines and budgets are met.
  • Prepare site folders, signs, and laminated plans for the site team.
  • Resolve discrepancies by collecting and analysing project information.

Reporting & Claims:

  • Generate progress claims, issue variations, and manage extensions of time (EOTs).
  • Provide regular client reporting and ensure all milestones are met.

About You

We are seeking a candidate with a minimum of 3-5 years proven experience in contract administration, construction estimating, or a related role, who has a strong understanding of construction processes, procurement, and compliance requirements. The ideal candidate will possess excellent communication and interpersonal skills to effectively liaise with diverse stakeholders, as well as exceptional organisational abilities and attention to detail, enabling them to manage multiple projects simultaneously.

We acknowledge the importance of our people's diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. We know it is central to our company success to encourage support and grow our people. Our client is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

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