Grants and Contract Officer

Job description

Agency Department of Children and Families Work unit Contracting Services

Job title Grants and Contract Officer Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $92,687 Location Alice Springs, Darwin, Katherine, Tennant Creek,

Nhulunbuy

Position number 37931 RTF Closing 24/11/2025

Contact officer Annie Butler on or

About the agency |

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

The Grants and Contracts Officer is responsible for providing high quality service to support the delivery of contractual compliance with

financial and procurement frameworks, assurance, and contract management system administration. The role contributes to the

Contracting Services team; responsible for reporting, developing relationships with stakeholders, developing contract management

capability, supporting continuous improvements, establishing, and maintaining controls, and providing staff system support and education.

Context Statement

The Contracting Services unit supports effective procurement and grant management by delivering governance, performance monitoring,

and contract services that enable collaborative, community-focused programs, and services for Territorians.

Key duties and responsibilities

1. Undertake a broad range of project support activities, systems use, stakeholder engagement initiatives and coordination of information

and education materials.

2. Assist with the preparation of a range of documents including plans, briefs, reports, submissions and drafting correspondence as

required.

3. Provide quality, comprehensive information, report analysis and evidence-based advice to a range of internal and external

stakeholders.

4. Research and prepare documentation including drafting of memorandums.

5. Assist with the preparation of operational advice to the Senior officers and Manager on the status of contracts and grants.

6. Manage effective security over confidential and sensitive records and information.

7. Ensure the effective flow of information; requests and communications are properly recorded and managed using the records

management system and other reporting systems.

8. Work collaboratively and constructively with agency staff to achieve effective and efficient grant and contract management processes

and outcomes with a focus on increasing agency capability.

Selection criteria

Essential

1. Strong client focused service and facilitation skills and a commitment to high personal work standards and delivery.

2. Demonstrated or ability to acquire knowledge of the procurement lifecycle, grants processes and contract management practices.

3. Demonstrated ability to work independently or as part of a team as well as a good level of organisation skills and flexible attitude with

the ability to adapt to changing priorities and manage workloads.

4. Proven ability in preparing correspondence, including reports and submissions with good attention to detail.

5. Demonstrated good written and oral communication skills, with attention to detail and the ability to liaise effectively with both the

public and private sectors.

6. Demonstrated analytical skills, including ability to collate and evidence quantitative data, trends, and projections.

7. High level of computer literacy including the various standard of office software packages, including the use of GrantsNT and Trax or

similar systems.

Desirable

1. Diploma, Degree or Post Graduate Certificate or equivalent experience in a related field.

Further information

The successful applicant must hold a current NT Working with Children Notice (Ochre Card) and undergo a criminal history check (a

criminal history will not exclude an applicant from this position unless it is a relevant criminal history).