Administration Assistant

6 days ago

Blacktown, New South Wales, Australia Private Advertiser Full time $60,000 - $80,000 per year

Administrative Assistant – Remedial Plumbing Company

Location: Blacktown NSW Sydney

Employment Type: Full-time / 5 days

Start Date: Immediate Start Available

Requirements: no students

About us

Our team is specialised in remedial plumbing, maintenance and repairs. We have been in business for over 10 years and our clientele consists of strata, real estate and commercial real estate clients.  We are a fully staffed team with over 14 plumbers on the road, and office staff.

We're on the hunt for an administrative assistant to join the team

Key Responsibilities

  • Job Scheduling & Coordination

  • Book, reschedule and confirm appointments with clients and technicians.

  • Maintain and update the daily job calendar.
  • Allocate jobs based on technician availability and skillset.

  • Job Management

  • Track the progress of jobs from start to finish.

  • Ensure all required information, materials and access details are ready before the job date.
  • Follow up on incomplete jobs or outstanding information.

  • Report Production

  • Prepare professional job reports using photos and technician notes.

  • Ensure reports are accurate, well-formatted, and delivered on time to clients
  • Assist in compiling quotes and documentation based on findings.

  • Customer Communication

  • Answer and respond to incoming calls and emails.

  • Provide updates to clients on job status, arrival times, and next steps.
  • Handle basic enquiries and escalate more complex issues as needed.

  • Office Administration

  • Maintain digital records of jobs, correspondence, and reports.

  • Assist with invoicing and data entry (depending on experience).
  • Support the director and technicians with day-to-day admin needs.

About You

  • Proficient in speaking and writing English
  • Strong communication and organisational skills.
  • High attention to detail – particularly with written reports and data entry.
  • Confident using basic office software (Word, Excel, Outlook).
  • Comfortable managing multiple tasks and changing priorities.
  • Previous experience in a trade, service, or small business environment is a plus.

  • Administrative Assistant

    6 days ago

    Blacktown, New South Wales, Australia Club Blacktown Full time $60,000 - $80,000 per year

    About the ClubClub Blacktown is a family friendly Club in the heart of Western Sydney, proudly serving over 20,000 members. With three popular restaurants, seven multipurpose function spaces, and a strong focus on community, the Club continues to grow as a welcoming destination where people come together.We are equally proud of our workplace culture, where...

  • Administration

    2 weeks ago

    Blacktown, New South Wales, Australia Air Conditioning Warehouse Full time $45,000 - $65,000 per year

    Full-Time Office Administrator – BlacktownWe are a busy and fast-growing air conditioning company based in Blacktown seeking a highly motivated and organised Office Administrator to join our team. Location: Blacktown (close to railway station) Hours: 9:00 am – 5:00 pm, Monday to FridayKey Responsibilities:Answering and directing phone callsScheduling...

  • Administration Officer

    7 days ago

    Blacktown, New South Wales, Australia MacKillop Family Services Full time $45,000 - $60,000 per year

    Are you a detail-oriented, organisational wizard with a passion for making things run smoothly? We want YOU to be our next Admin Superstar If you're a friendly, proactive go-getter who thrives in a fast-paced environment, this is the perfect opportunity for you to shineAbout The RoleThe Administration Assistant will provide timely and efficient...

  • Administration Manager

    3 days ago

    Blacktown, New South Wales, Australia Haben Full time $104,000 - $130,878 per year

    Are you a confident leader with a knack for organisation and a passion for driving operational excellence? Haben is seeking a full-time Administration Manager to lead administrative functions at our Westpoint Shopping Centre in Blacktown. This role operates within standard office hours, 8:30am to 5:30pm, Monday to Friday, and offers the opportunity to make a...

  • Executive Assistant

    4 days ago

    Blacktown, New South Wales, Australia Chain Reaction Foundation Full time $60,000 - $80,000 per year

    Job Type - Part time (24 hours)Company DescriptionChain Reaction Foundation (CRF) is a community-driven organisation dedicated to empowering young people, families, and communities through innovative programs that build resilience, belonging, and social cohesion. Our flagship program, Learning Ground, is recognised across Western Sydney for its...

  • Conveyancing Paralegal

    4 days ago

    Blacktown, New South Wales, Australia Michael Story Solicitor Full time $60,000 - $80,000 per year

    We are seeking a Legal Conveyancing Assistant/Paralegal to join our team at Michael Story Solicitor in Blacktown NSW. In this role you will be responsible for providing administration and legal support to our conveyancing practice, assisting with the preparation and processing of property transactions. A Minimum 4 days work per week is required.The position...

  • Civil Engineer

    4 days ago

    Blacktown, New South Wales, Australia Ashdown People Full time $104,000 - $134,400 per year

    Ashdown is partnering with one of our clients based in Blacktown to assist in finding an experienced civil engineer with experience in the assessment of development proposals to join their team on a 3 Month Initial Contract, with the potential to extend or go permanent. Day to day, you'll be assisting a Development Assessment team with analysing and...

  • Raging Waters Sydney

    6 days ago

    Blacktown, New South Wales, Australia Parques Reunidos Full time $45,000 - $60,000 per year

    Raging Waters Sydney is the biggest and wildest waterpark in Sydney — and it's where summer fun comes to life Home to over 40 epic slides and attractions, including wave pools, thrill rides, and our epic Dinosaur Lagoon, it's the ultimate place to cool off and make unforgettable memories.As part of our team, you won't just be coming to work — you'll be...

  • IT Support Analyst

    5 days ago

    Blacktown, New South Wales, Australia Jobs360 Full time $60,000 - $90,000 per year

    DayshiftHybrid Set-upOpportunity for Career GrowthRoles and Responsibilities:Manage and maintain ANC Service Desk, update and assign requests as requiredTo manage first/second touch technical support in resolving service disruptions, including the logging of all Incidents and Service requestsProvide first/second level PC, network, and technical support for...

  • IT Support Analyst

    5 days ago

    Blacktown, New South Wales, Australia Jobs360 Full time $60,000 - $90,000 per year

    DayshiftHybrid Set-upOpportunity for Career GrowthRoles and Responsibilities:Manage and maintain ANC Service Desk, update and assign requests as requiredTo manage first/second touch technical support in resolving service disruptions, including the logging of all Incidents and Service requestsProvide first/second level PC, network, and technical support for...