Administration Assistant

2 days ago

Blacktown, New South Wales, Australia Private Advertiser Full time $60,000 - $80,000 per year

Administrative Assistant – Remedial Plumbing Company

Location: Blacktown NSW Sydney

Employment Type: Full-time / 5 days

Start Date: Immediate Start Available

Requirements: no students

About us

Our team is specialised in remedial plumbing, maintenance and repairs. We have been in business for over 10 years and our clientele consists of strata, real estate and commercial real estate clients.  We are a fully staffed team with over 14 plumbers on the road, and office staff.

We're on the hunt for an administrative assistant to join the team

Key Responsibilities

  • Job Scheduling & Coordination

  • Book, reschedule and confirm appointments with clients and technicians.

  • Maintain and update the daily job calendar.
  • Allocate jobs based on technician availability and skillset.

  • Job Management

  • Track the progress of jobs from start to finish.

  • Ensure all required information, materials and access details are ready before the job date.
  • Follow up on incomplete jobs or outstanding information.

  • Report Production

  • Prepare professional job reports using photos and technician notes.

  • Ensure reports are accurate, well-formatted, and delivered on time to clients
  • Assist in compiling quotes and documentation based on findings.

  • Customer Communication

  • Answer and respond to incoming calls and emails.

  • Provide updates to clients on job status, arrival times, and next steps.
  • Handle basic enquiries and escalate more complex issues as needed.

  • Office Administration

  • Maintain digital records of jobs, correspondence, and reports.

  • Assist with invoicing and data entry (depending on experience).
  • Support the director and technicians with day-to-day admin needs.

About You

  • Proficient in speaking and writing English
  • Strong communication and organisational skills.
  • High attention to detail – particularly with written reports and data entry.
  • Confident using basic office software (Word, Excel, Outlook).
  • Comfortable managing multiple tasks and changing priorities.
  • Previous experience in a trade, service, or small business environment is a plus.

  • Administrative Assistant

    4 days ago

    Blacktown, New South Wales, Australia Club Blacktown Full time $60,000 - $80,000 per year

    About the ClubClub Blacktown is a family friendly Club in the heart of Western Sydney, proudly serving over 20,000 members. With three popular restaurants, seven multipurpose function spaces, and a strong focus on community, the Club continues to grow as a welcoming destination where people come together.We are equally proud of our workplace culture, where...

  • Administration

    1 week ago

    Blacktown, New South Wales, Australia Air Conditioning Warehouse Full time $45,000 - $65,000 per year

    Full-Time Office Administrator – BlacktownWe are a busy and fast-growing air conditioning company based in Blacktown seeking a highly motivated and organised Office Administrator to join our team. Location: Blacktown (close to railway station) Hours: 9:00 am – 5:00 pm, Monday to FridayKey Responsibilities:Answering and directing phone callsScheduling...

  • Administration Officer

    5 days ago

    Blacktown, New South Wales, Australia MacKillop Family Services Full time $45,000 - $60,000 per year

    Are you a detail-oriented, organisational wizard with a passion for making things run smoothly? We want YOU to be our next Admin Superstar If you're a friendly, proactive go-getter who thrives in a fast-paced environment, this is the perfect opportunity for you to shineAbout The RoleThe Administration Assistant will provide timely and efficient...

  • Administration Manager

    3 weeks ago

    Blacktown, New South Wales, Australia Haben Full time

    OverviewAre you a confident leader with a knack for organisation and a passion for driving operational excellence? Haben is seeking a full-time Administration Manager to lead administrative functions at our Westpoint Shopping Centre in Blacktown. This role operates within standard office hours, 8:30am to 5:30pm, Monday to Friday, and offers the opportunity...

  • Administration Manager

    2 days ago

    Blacktown, New South Wales, Australia Haben Full time $104,000 - $130,878 per year

    Are you a confident leader with a knack for organisation and a passion for driving operational excellence? Haben is seeking a full-time Administration Manager to lead administrative functions at our Westpoint Shopping Centre in Blacktown. This role operates within standard office hours, 8:30am to 5:30pm, Monday to Friday, and offers the opportunity to make a...

  • Administration Officer

    4 weeks ago

    Blacktown, New South Wales, Australia NSW Health Full time

    OverviewAdministration Officer role at NSW Health. Employment Type: Casual x4. Position Classification: Administration Officer Level 2. Remuneration: $32.30 - $33.37 per hour. Location: Blacktown & Mount Druitt Hospitals.Where you\'ll be workingBlacktown and Mount Druitt Hospitals (BMDH) operate across two campuses, providing essential healthcare services to...

  • Warehouse Administrator – Heartland Motors

    2 weeks ago

    Blacktown, New South Wales, Australia Mahindra Penrith Full time

    Warehouse Administrator – Heartland Motors Heartland Mahindra Penrith Warehouse Administrator – Heartland Motors Part-Time Flexibility | Career Growth Potential | Stable & Supportive Team Location: HGM Head Office, Blacktown About the role Heartland Motors is seeking a detail-oriented Warehouse Administrator to join our Wholesale Parts...

  • Administration Officer

    1 week ago

    Blacktown, New South Wales, Australia Western Sydney Local Health District Full time $15,351 - $15,951 per year

    Expertly manages diaries, meetings and executive support Produces high quality documents and confidential reports Builds strong, trusted relationships across departments Employment Type: Temporary Full Time (up to 08/03/26)Position Classification: Administration Officer Level 5Remuneration: $38.39- $39.26 per hourHours Per Week: 38 (Job Share may be...

  • Warehouse Administrator – Heartland Motors

    2 weeks ago

    Blacktown, New South Wales, Australia Heartland Motor Group Full time

    Overview Warehouse Administrator – Heartland Motors at Heartland Motors Head Office, Blacktown. Part-Time Flexibility | Career Growth Potential | Stable & Supportive Team Location: HGM Head Office, Blacktown About the role Heartland Motors is seeking a detail-oriented Warehouse Administrator to join our Wholesale Parts Department at our Head...

  • Administration Officer

    1 week ago

    Blacktown, New South Wales, Australia Western Sydney Local Health District Full time $64,000 - $66,671 per year

    Thrive in a fast-paced hospital outpatient environment Be the friendly face greeting patients & visitors Join a supportive hospital admin team making a real difference every dayBe the welcoming face of our clinics making every patient's hospital visit easier.Employment Type:Permanent Full TimePosition Classification:Administration Officer Level...