Admin Officer

We think outside the box by redefining recruitment.

Through long-term partnerships, we connect the right people with the right opportunities to shape careers and drive change in Australia and beyond.

Synergie Australia has partnered with a waste management company and due to continued success they are seeking a Project Supervisor – Mechanical plant

Synergie Australia is seeking an Operations and Fleet Admin in St Mary's office this role is an in office role (NO WFH)

Monday to Friday 7am-3pm paying $39.78ph

Tenure: 6 months 

Job Purpose

The Operations and Fleet Admin provides essential administrative support and coordination within the operations team, ensuring accurate data management, efficient scheduling of resources and assets, and streamlined administrative processes to effectively service customers.

Key Responsibilities

Administrative Support:

•    Perform accurate data entry tasks efficiently.

•    Scan and digitally archive relevant documents.

•    Manage general filing, ensuring easy retrieval and secure storage.

•    Maintenance Coordination:

•    Generate and manage Asset Maintenance Work Orders and Purchase Orders in JDE.

•    Coordinate closely with the NSW Operations Coordinator to schedule both reactive and preventative maintenance activities.

•    Able to review quotes and raise purchase orders, liaise with suppliers,

•    Track ongoing costings – reporting monthly costings to the Fleet Manager

Scheduling:

•    Collaborate with the Operations Coordinator to effectively allocate resources and assets.

•    Assist in planning and maintaining schedules to meet customer servicing commitments.

•    Communication and Collaboration:

•    Regularly communicate and liaise between the Fleet Manager, Operations Coordinator, and relevant internal stakeholders.

•    Maintain accurate and timely communication regarding scheduling changes, updates, and requirements.

What we are looking for:

•    Minimum of 3 years' experience in Administration & Clerical roles.

•    Proficient in SAP(or equivalent), Microsoft Excel, Microsoft Teams and Microsoft Word.

•    Excellent organizational and time management skills.

•    High attention to detail and accuracy in data entry and documentation.

•    Strong interpersonal and communication skills, able to effectively coordinate across teams.

•    Competencies

•    Ability to prioritize tasks and manage multiple responsibilities simultaneously.

•    Proactive problem-solving and decision-making capabilities.

•    Adaptable and responsive to changing priorities and deadlines.

•    Demonstrates initiative and accountability in daily responsibilities.

•    Able to work independently

As a leading provider of temporary workforce we value all our employees and offer a weekly payrun, a commitment to working with our clients for safe working environments and consultants that care.  

Synergie Australia delivers a full 360º recruitment solution, consisting of temporary and permanent recruitment services, labour hire, payroll services, onsite solutions, diversity solutions, and more. Safety is of the highest priority, and Synergie Australia prides itself on fostering a culture that champions guidance and care in the workforce. Beyond recruitment, Synergie Australia is motivated to improve everyday standards within the working landscape so people can thrive today, and in the future. This approach delivers palpable change to communities by improving workplaces, local economies, inequalities, and changes to the climate. If you aspire for better, let's work together.

For any confidential discussions and questions regarding this role, please connect with Tiffany on