Conference and Events Coordinator

We Put the World on Vacation

Travel Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
How You'll Shine

The Conference & Events Coordinator is responsible for seeking and securing conference, events and accommodation business through face to face sales calls, telesales and on site guest relations activities.

This role will be part time with a minimum of 16 hours per week guaranteed for the successful applicant.

Responsibilities include, but are not limited to:

Act as the main point of contact for all venue enquiries, bookings, and co-ordination
Liaise with clients to understand their event requirements and develop tailored event plans
Coordinate all logistical elements of events including staffing, catering, equipment and vendor management
Ensure the venue is set up and presented to the highest standards for each event
Monitor budgets and provide regular progress updates to clients
Identify opportunities to enhance the guest experience and make recommendations for venue improvements
Maintain a list of suppliers to support the delivery of large events eg, conferences and weddings.
Support the wider team with various administrative and operational tasks as needed
Be creative in finding unique opportunities and experiences to showcase Club Wyndham as a premier function space to maximise our venue hire and food and beverage sales.
Promote our venues at local tourism engagement opportunities and attend trade events.
Gather post event feedback for continual business improvement.
Contribute to content creation for social media.
Comply with organisational policies and procedures including work health and safety, workplace diversity and fair work practices.
This position requires the ability to work flexible hours, including some after-hours and weekend work.
How You'll Be Rewarded

Build your career with a value driven organisation that promotes continual growth and development for its people. Some of our many benefits on offer include:

Professional development funding
Discounted hotel stays globally
Subsidised private health cover (following successful probation completion)
Birthday leave to celebrate your special day
What You'll Bring

The successful applicant must:

Minimum 2 years' experience in a similar events/venue co-ordination role, preferably within the hospitality or tourism industry
Excellent communication and interpersonal skills with the ability to liaise effectively with a range of stakeholders
Strong organizational and time management skills with a proven ability to multitask and work to tight deadlines
Strong leadership skills
Ability to work under pressure
Ability to work autonomously at times and also within in a team at times
A keen eye for detail and a solutions-focused approach to problem solving
Proficiency with event management software and MS Office suite
A passion for hospitality and creating exceptional guest experiences
Where Memories Start with You

Hospitality is at the heart of all we do at Travel Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class.