Personal Assistant/Bookkeeper

2 days ago

Narre Warren, Victoria, Australia Harcourts Asap Full time $60,000 - $90,000 per year

Personal Assistant / Bookkeeper – Real Estate

Are you ready to take on a role where no two days are ever the same?

We're on the hunt for a super organised, switched-on and numbers-savvy superstar to join the team at Harcourts Asap as our next Personal Assistant / Bookkeeper.

This is a hybrid role where you'll work closely with our Managing Director, supporting both the operational heartbeat of the business and managing the trust accounting and financial side that keeps everything running smoothly.

If you thrive in a fast-paced environment, love variety, and take pride in your work — this is the opportunity to be part of something exciting.


Why You'll Love This Role
  • You'll have your hands in everything — from admin, scheduling and communication to trust accounting, payroll and daily receipting
  • You'll work side-by-side with leadership and be a key player in the success of the business
  • You'll enjoy a buzzing office culture where collaboration, growth and good vibes are part of the day-to-day

What You'll Be Doing
  • Being the go-to support for the Managing Director
  • Managing calendars, meetings and communications
  • Preparing reports, documents and presentations that help drive the business forward
  • Assisting with operational tasks across Rentals, Sales and Administration

  • Owning the financial flow, including:

  • Full trust accounting functions (essential)

  • Daily rent receipting and reconciliation
  • Sales trust transactions and disbursements
  • Processing invoices, payments and payroll
  • Financial reporting and compliance checks
  • Keeping CRMs, databases and files organised
  • Coordinating travel, events and team catch-ups
  • Being that friendly, reliable point of contact everyone can count on

What We're Looking For
  • Real estate trust accounting experience is essential
  • Confident using multiple systems and picking up new tech quickly
  • Solid bookkeeping skills with a sharp eye for detail
  • Highly organised, reliable and able to juggle multiple priorities
  • Excellent communication skills — both written and verbal
  • A positive, can-do attitude and approachable nature
  • Previous real estate experience will be highly regarded

What's in it for You
  • A fun, supportive and upbeat team culture where your contribution truly matters
  • A role with real variety — both operational and financial
  • Career development and leadership growth opportunities
  • Work alongside a high-performing, passionate team
  • A vibrant office environment that makes work enjoyable

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