Management Assistant

10 hours ago

Port Melbourne Victoria Australia Biosis Full time $60,000 - $90,000 per year

About the Role

Biosis Australia is growing, and we'd love you to be part of it

We are seeking a Management Assistant to join our team on a 12-month contract, with strong potential to transition into a permanent role in either our Melbourne or Sydney office. You will report to the General Manager and play a critical role in supporting leadership, coordinating administrative tasks, and ensuring smooth business operations.

Key Responsibilities

  • Coordinate calendars, meetings, travel, and events for senior leaders.
  • Manage expenses, contracts, and documentation with accuracy and discretion.
  • Support daily operations through proactive diary and workflow management.
  • Prepare reports and dashboards using Excel and internal systems.
  • Maintain registers and logs to ensure compliance and data accuracy.
  • Perform data entry and quality checks to uphold system integrity.
  • Liaise with internal teams and external clients to support project delivery.
  • Facilitate timely communications and updates across business functions.
  • Build strong relationships to promote collaboration and service continuity.

To be successful in this role, you will need:

  • 3+ years of experience in executive or administrative support roles.
  • Exceptional communication skills, both written and verbal.
  • Strong organizational and time management abilities with attention to detail.
  • Excellent time management and the ability to work independently, often navigating ambiguity to find solutions.
  • Proficiency in Microsoft Office Suite; familiarity with data analytics tools is a plus.
  • You must have the right to work in Australia to apply for this job.
  • Flexibility to travel if necessary.

About Us

APEM Group is leading global environment consultancy providing expert advice to clients in a wide range of industries including water, renewables, infrastructure, marine and ports, transport, construction, and development. Following significant growth journey with operations based in the UK, EU and USA, APEM Group strategically expanded into Australia in early 2024. Our presence in the Australian market will further enhance the aim of expanding on our consultancy services in both the Australian market and wider Asia Pacific region as part of the next stage of our Global growth journey.

As part of APEM Group, Biosis specialises in Aboriginal archaeology, botany, environmental approvals, GIS, historical archaeology, historical heritage, and zoology. Since 1983, Biosis has guided clients in making informed decisions about ecology, heritage, and environmental approvals.

This is a fantastic opportunity to join a collaborative and dedicated team where you can make a genuine impact on our operations and support the efficient delivery of environmental and heritage consulting projects across Australia.

Next Steps

If this opportunity sounds like a great fit, we'd love to hear from you

At Biosis, we're committed to building a diverse and inclusive team. Even if you don't meet every requirement listed, we encourage you to apply – we value potential and are open to supporting your growth.

To apply, please submit your resume along with a brief cover letter that includes three words you'd use to describe yourself.

If you have any questions about the role or would like to learn more, feel free to reach out to our People & Culture team at

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