Admin Support Officer

Step Into a Vital Role Supporting Maintenance Services Across Metro South Health
Provide essential administrative support across Metro South Health's Maintenance Services while contributing to the smooth running of our facilities and processes, and experience a workplace that values diversity, flexibility, and professional growth.
Your New Role
In this position, you will deliver high-quality administrative and secretarial support across a variety of work areas within Metro South Health's Maintenance Services, ensuring efficiency, compliance, and smooth operations. Key responsibilities include:

• Acting as the first point of contact for the designated work area, managing telephone and reception enquiries.
• Supporting daily documentation, including purchase requisitions, goods receipting, work orders, and data entry.
• Using systems such as S4HANA, MyHR, WHS Monitor, and Microsoft Office Suite for administrative tasks.
• Ensuring health, safety, and compliance for visitors and contractors on site.
• Preparing correspondence, managing mail, and maintaining both manual and electronic filing systems.
• Managing workload autonomously and collaboratively, prioritising tasks to meet deadlines.
• Supporting continuous improvement initiatives and maintaining quality service standards.
• Contributing to workplace culture, including diversity, inclusion, and equitable treatment of all staff and patients.

About You
You will thrive in this role by bringing a mix of technical skill, communication ability, and team-oriented mindset. You will excel by:

• With strong technical knowledge: Demonstrating high-level administrative and secretarial skills, accuracy in data entry, and proficiency in MS Word and Excel.
• By communicating effectively: Tailoring communication to the audience, building strong relationships, and maintaining confidentiality.
• With a team focus: Working cooperatively, organising workload, and supporting the team to achieve shared objectives.
• By planning and organising efficiently: Prioritising tasks, managing time effectively, and adapting to changing needs.
• With a mindset of continuous learning: Seeking opportunities to grow skills, staying informed, and sharing knowledge with colleagues.

Check out our quick tips and application essentials

What We Can Offer You

• You'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.
• Flexible work arrangements to support a healthy work-life balance.
• A culturally diverse and inclusive workplace that reflects the community we serve.
• Opportunities to develop your skills and grow professionally in a supportive environment.
• Meaningful work contributing to safe, efficient, and high-quality health services across Metro South Health.

INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE
Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.

We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.

We are better together .

Occupational group
Administration