Administration Assistant

2 days ago

Canning Vale, Western Australia Incos Engineering Full time $60,000 - $90,000 per year

About Us

Located in Canning Vale, Incos Engineering is a Western Australian based company specialising in smart safety solutions for integrated firefighting systems and safety solutions for Onshorre and Offshore projects in the Energy and Marine Sectors. Incos Engineering's team brings up to 30 years of expertise, delivering distinctive value to clients and partners.

About the role

We are seeking a proactive and detail orientated Administration Assistant to support our day to day operations and contribute to the smooth running of our office. This role is ideal for someone who enjoys a fast paced environment with many projects and communicating across all departments.

Key Responsibilities

  • Be the welcome to the company, receiving all visitors and running the reception desk

  • Receive and distribute deliveries

  • Receive and distribute all incoming correspondence, mail and P O Box check
  • Copy, scan and filing
  • Coordinate daily team lunch.
  • Oversee daily office cleanliness, covering meeting rooms, restrooms, and kitchen areas.
  • Conduct weekly checks for stationery and kitchen supplies and order as necessary.
  • Liaise with contract cleaners to ensure the office remains presentable at all times.
  • Monitoring and tracking inventory levels, and ordering as necessary (PPE, uniforms, groceries, cleaning items, business cards etc)
  • set up and maintain an office key register on new employee arrival/departures and if new keyed equipment arrives.
  • Plan, manage and coordinate both internal and external company events.
  • Ad hoc administration support to department managers.
  • Keep budget and expenditure records.
  • Liaise with IT Provider and coordinate IT equipment, managing access credentials and asset management.
  • Support and assist team compliance to all office policies and procedures.

About You

  • You have the ability to work alone and on a team project.
  • You have good written and verbal communication skills.
  • You LOVE to be organised and get things done.
  • You are confident using the Microsoft Office suite of products.
  • You hold a valid Australian driver's license.
  • You possess the right to work and live in Australia.

The benefits

5 days per week, 4 hours per day - school hours negotiable

Strong company culture and core values

5 extra days of leave each year pro rata

Daily, healthy lunch provided

Competitive remuneration

Applications should include a COVER LETTER and RESUME and be submitted via the APPLY button. The closing date for this role is 5.00pm Monday 17 November 2025. Candidates are encouraged to apply as soon as possible, as we may commence the interview process earlier.

Incos Engineering is committed to creating a diverse and inclusive environment for all of its staff, where they feel welcomed, safe and respected.

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