2025/2310 - Contract Management Coordinator

2 weeks ago

Hobart, Tasmania, Australia Department of Climate Change, Energy, the Environment and Water Full time $90,000 - $120,000 per year

Who we are

The Australian Antarctic Division (AAD) is part of the Commonwealth Department of Climate Change, Energy, the Environment and Water. As primary agency for Australia's Antarctic Program (AAP), the AAD is responsible for achieving the Australian Government's Antarctic goals. These goals are to: -maintain the Antarctic Treaty System and enhance Australia's influence within it -protect the Antarctic environment -understand the role of Antarctica in the global climate system -undertake scientific work of practical, economic and national significance. The AAD also has responsibility for administering the Australian Antarctic Territory and the Territory of Heard Island and McDonald Islands.

The Assets and Technology (A&T) Branch provides and maintains the equipment and infrastructure to support the AAP. A&T Branch activities range from the maintenance of existing Antarctic stations and equipment through to the design, manufacture, testing, operation and procurement of advanced scientific equipment and systems. The Branch manages major infrastructure projects in support of AAP outcomes.

The Macquarie Island Station Project (MISP) is led by a team within the A&T Branch, focusing on building new infrastructure to ensure Australia's continued presence on Macquarie Island. Based at AAD's offices in Kingston, Tasmania, the project collaborates across the AAD, DCCEEW and other Commonwealth and State stakeholders to successfully plan, design, and construct the new station facilities.

The job

  • Contract and Category Oversight Manages contracts and procurement categories, ensuring effective governance, risk mitigation, performance tracking, and financial oversight.
  • Documentation Development Develops comprehensive contracts and procurement documentation, including RFx materials, evaluation plans, and contract or category management plans.
  • Procurement and Tendering Participation Participates in the end-to-end procurement and tendering process, including preparing tender documentation, evaluating submissions, negotiating contracts, and facilitating contract award. Ensures compliance with procurement policies, legislative requirements, and internal governance frameworks, while promoting value for money and managing risk.
  • Performance and Risk Monitoring Monitors, evaluates, and reports on contract risk and performance against key performance indicators (KPIs) and contractual requirements, implementing strategies to enhance value for money.
  • Financial Management Manages and analyses contract expenditure to ensure alignment with budgetary constraints and the achievement of value for money outcomes.
  • Contract Interpretation and Guidance Interprets contract requirements, terms, and conditions, providing guidance to stakeholders to ensure all parties understand and fulfill their responsibilities.
  • Stakeholder and Supplier Engagement Builds and leverages relationships with advisors and suppliers to proactively manage risk, resolve issues, and optimise contract outcomes.

Flexible employment arrangements are available with the Department of Climate Change, Energy, the Environment and Water

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