Office Manager Contract Role

Position Title:
Office Manager

Reports to:
 Company Director

Proposed Start Date:
Mid to late October 2025

Employment Type:
 Contract 12 months – Full Time (with potential for ongoing employment)

Steel Frame Company Mudgee is a local frames and truss business that has been operating for over 40 years. We provide frames, trusses and an extensive range of building materials to Mudgee surrounds and beyond. We work closely with local builders, and individuals to provide a professional and efficient service which delivers a quality product and result.

Position Summary:

As Office Manager at Steel Frame Company Pty Ltd, you are the operational heartbeat of the business—responsible for ensuring smooth day-to-day functions across administration, finance, logistics, and customer service. You oversee critical financial processes, support production planning, and act as a key contact point between clients, suppliers, and internal teams. Your role also includes assisting with quoting, technical take-offs, and updating project information across systems. While this is initially a 12-month contract, there is the possibility for ongoing employment after the contract period.

Key Responsibilities:

Financial & Accounts Management

• End-to-end management of company accounts using 
  Xero
  , including accounts payable and receivable, bank reconciliation, payroll processing and employee entitlements.
• Cash flow monitoring and forecasting
• Prepare and manage 
  monthly budgets, financial summaries
  , and job profitability reports
• Liaise with the external accountant for BAS statements, PAYG and any other annual accounts and tax queries

Procurement & Stock Control

• Order stock materials (coil, steel, fixings, etc.) based on job requirements
• Process and track 
  special/custom orders
   for specific jobs
• Monitor stock levels and coordinate with production for upcoming work
• Reconcile supplier invoices against purchase orders and delivery dockets

Quoting & Take-Off Support

• Assist the director with 
  preparation of quotes
• Perform 
  roof take-offs
   using tools such as Roof Wizard
• Gather and enter accurate information to ensure quotes reflect materials and labour needs
• Maintain clear documentation of quote revisions and job variations

Customer Service & Communication

• Front-of-house duties: answering phones, greeting visitors, handling walk-ins
• Manage the 
  main company email inbox
  —respond, forward, and escalate as needed
• Maintain professional and timely communication with clients and suppliers
• Provide regular updates on job progress, deliveries, and scheduling

Delivery & Logistics Coordination

• Schedule and coordinate 
  delivery of frames and trusses
• Liaise with workshop staff, drivers, and clients to ensure timely dispatch and drop-off
• Arrange transport logistics including truck or crane bookings when required

Project & Workflow Management

• Use 
  Trello
   for job tracking and workflow management
• Enter and maintain accurate job information, updates, deadlines, and checklists in Trello
• Support internal communication between detailers, workshop, and installers

General Office Administration

• Keep accurate records and digital filing of all job documentation
• Support director with admin tasks, business compliance, and reporting
• Assist with business development and implementation of systems and processes

Skills & Attributes:

• Strong experience in 
  office management, accounts, and admin
• Preferable knowledge of 
  Xero, Trello, Microsoft Excel
  , and job management software
• Accurate and analytical with a good eye for detail (especially in financials and quoting)
• Excellent communication, time management, and multitasking skills
• Ability to work both autonomously and collaboratively in a small team

This is a 
12-month contract role with the opportunity to transition to an ongoing position
 for the right candidate.

If this sounds like you, please send through your resume and cover letter to If you have any questions, please feel free to call us on