Daily Organiser/ Administration: Full-time, Fixed term: 2 years

Overview

Work Type: Fixed-term - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference:

Selection Criteria

SC1 Demonstrated experience and skills in school finance

SC2 Demonstrated capacity to develop procedures and processes relating to school finance

SC3 Demonstrated high level oral and written communication skills, and ability to work with a range of stakeholders in a calm, professional and diplomatic manner

SC4 Possess the technical knowledge and expertise relevant to carrying out financial procedures, and be adept at working with technology

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area and to initiate ideas to create an efficient, productive administrative environment

SC6 Willingness to embrace the college's values and demonstrated capacity to work positively and collaboratively in an environment that is dynamic, innovative and open

Role

[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Daily organisation

• Maintain and update the daily organisation schedule on Xuno; ensure accurate record-keeping of staff attendance, absences and leave
• Coordinate staff absences, ensuring appropriate classroom coverage and supervision
• Communicate daily changes and duties to staff
• Manage daily relief teacher bookings and allocation of replacement staff as required
• Assist with onboarding and induction of casual relief teachers
• Liaise with teaching staff to resolve urgent coverage and supervision
• Work in collaboration with the executive team to identify and manage staffing shortfalls or clashes
• Provide administrative support to the executive team, including meeting coordination
• Maintain confidentiality and handle sensitive staffing information professionally
• Work in collaboration with the assistant principal (school operations & innovations) on timetabling duties, room and class allocations

General administration

• Oversee the smooth day-to-day operation of the school's front office and administrative functions
• Serve as the first point of contact for students, parents, staff and community members
• Manage incoming called, emails and inquiries with professionalism and efficiency
• Maintain databases and filing systems, both electronic and physical, ensuring accuracy and confidentiality
• Provide first aid health support to students if required
• Provide general support to the executive team as required
• Contribute to a positive, efficient and supportive school office environment

Role and responsibilities included are typical of the work required but this list is not exhaustive; other duties will be at the direction of the executive team and business manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

Experience in daily organisation is desirable but is not a prerequisite. We are dedicated to offering training and support to equip candidates with the skills and knowledge to excel in this role.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Port Melbourne Secondary College is an exciting new school, located in the growing Fishermans Bend Precinct in Melbourne. Our state-of-the-art facilities complement our unique focus on design thinking for innovation, and building future learners, leaders, and entrepreneurs. Our students are special people who, from their very first experiences in Year 7, enjoy learning that is inquisitive, innovative, and collaborative. Having opened in 2022, we now have four year levels, with Year 11 being introduced in 2026.

Our four College values are at the core of who we are. We build strong Character in our community, so that Relationships are positive, rich, and nurturing of the individual. These elements enable our students (and staff) to Endeavour in the things that they pursue, so that personal Excellence can be achieved. These values also form the foundation for our actions, our language, our attitude, and the behaviours we expect from others. All College staff lead these values so that our students share in our purpose and vision.

As we move to introduce the senior years at the College, we are looking for positive, dynamic, and hardworking professionals who want to help us continue to build an amazing school. And this goes beyond the confines of the classroom; we are expanding our exciting programs that enable our students to excel in whatever their passions might be. Successful candidates will have a "can do" attitude, and they will relish opportunities for collaboration and working in strong teams. They encourage their students to embrace challenge, and they will thrive in a growing community that is passionate about the future.

All members of staff at our school are well-supported by a rigorous Professional Growth program, providing opportunities for development, leadership, and personal endeavour. They enjoy strong social bonds and working in an environment where their expertise is celebrated and shared with their colleagues. We value the experiences of each member of staff, and encourage all to contribute to one another's learning and development.

Outstanding candidates are invited to apply for this exciting opportunity at our school, where your impact in our foundational years will set the course for our future.

Applications close Thursday 4 September 2025 at 11.59pm

Posted

25 August 2025

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