Administrative Support Officer

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the `Courts Group'.

The Supreme Court of Victoria is the highest court in Victoria and comprises the Court of Appeal and the Trial Division. The Court deals with major criminal and civil matters, plus appeals against decisions of lower courts.

The Supreme Court of Victoria recognises that its people are integral to its ability to meet and exceed community expectations and to achieve its goal of being an outstanding superior court. We continually strive to create a high-performance workplace that is characterized by creativity, innovation, flexibility, and quality delivery.

Funds in Court (FIC) supports the Senior Master, who holds funds, investments, and assets, principally for people with a disability. FIC works to ensure the safe and effective investment of clients' funds at low cost, and to use funds in a manner that responds to clients' diverse needs and aspirations. FIC is a self-funded, not-for-profit division of the Court that also manages funds paid into Court pending the outcome of a proceeding, as dispute monies and security for costs, and pursuant to the Trustee Act 1958 (Vic).

About the Role

The Administration Support Officer is part of the FIC Legal Services team and reports to the Legal Services Manager.

The role provides administrative support to the Solicitor to the Senior Master and legal officers, as well as assisting the Legal Administration team with payment in and payment out at 18 processes as needed.

Key accountabilities include:

• Assisting legal officers with tasks including drafting correspondence to legal practitioners, clients and litigation guardians in accordance with directions from legal officers and handling routine phone calls regarding applications for legal costs in the first instance and making phone calls as directed by legal officers
• Assisting legal officers with administrative tasks relating to the payment in and out of funds into Common Fund No. 1 and Common Fund No. 2, including drafting correspondence with legal practitioners and clients regarding payments into and out of Court
• Assisting with drafting simple memoranda regarding potential delays of payment into into Court
• Providing administrative support to the Legal Administration team as needed, including drafting documents for payments out of Court for persons who have reached the age of majority, completing relevant sections of the Payment Out at Majority Checklist and email communication with clients regarding payment out of funds in Court
• Assisting legal officers with general administrative tasks and drafting simple orders, deeds, memoranda and correspondence as directed by Senior Legal Officers

About You

• Demonstrable experience in a similar role.
• Knowledge of Disability Services would be highly regarded.
• Strong attention to detail
• Ability to deliver high-quality, professional, administrative services
• Sound understanding of administrative functions and office practices.
• Strong computer skills with MS Word, Excel, Teams and Outlook.

How to apply

Click the `Apply Now' button, ensuring you include the following in your application:

• resume
• a short cover letter

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, we conduct pre-employment checks, including but not limited to, reference checks, police checks and misconduct screening. These checks are handled confidentially and with care and are a standard part of our hiring process to ensure the right fit for both our candidates and the organisation.