Business Planning Coordinator

About Us

At WA Primary Health Alliance (WAPHA), we are dedicated to transforming and sustaining primary health care across Western Australia. As one of the 31 Primary Health Networks (PHNs) in Australia, we proudly manage three PHNs, guided by our Strategic Plan. Since our establishment in 2015, we've been committed to strengthening primary care through innovative partnerships and a 'one health system' approach, ensuring better access to services and improved health outcomes.

Our work focuses on:

• Supporting general practices to deliver top-quality patient care.
• Funding local primary health services tailored to community needs.
• Connecting local services to simplify the health care system.
• Leading system-wide reform for long-term impact.

As an organisation that thrives in a dynamic environment, we embrace change and seek team members who are adaptable and flexible in their approach.

We are proud to be an inclusive organisation, welcoming applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ individuals, people from diverse cultures, and people living with disabilities.

Learn more about our values and what it's like to work with us by watching the above video, or at

The role 

The Business Planning Coordinator at WA Primary Health Alliance plays a central role in coordinating and implementing the organisation's annual planning framework. This includes managing the development and submission of internal business plans and Activity Work Plans (AWPs) to the Department of Health & Aged Care, ensuring alignment with strategic objectives and contractual obligations. The role involves engaging with stakeholders across all portfolios to assign responsibilities, support new resources, facilitate training, and monitor progress. It also includes tracking funding schedules, collaborating with finance on budgeting alignment, and driving continuous improvement in planning tools and processes. The coordinator acts as a trusted adviser to senior leadership, fostering collaboration and strategic focus across the organisation.

Location: WAPHA Head Office, Level 2, 1 Hood Street, Subiaco (Hybrid Role)

Employment Type: Full-Time Maximum Term contract for 2 years

Salary: Band 4 ($90,000 - $97,000 Plus 12% Superannuation, depending on experience)

Key tasks and responsibilities include but not limited to:

• Coordinate the organisation-wide annual business planning process, ensuring timely delivery of approved plans and budgets.
• Manage the review, tracking, and maintenance of funding schedules received from the Department of Health & Aged Care (DHDA).
• Support internal teams in developing Activity Work Plans (AWPs) and ensure accurate submission through the DHDA PPERS system.
• Develop and continuously improve planning templates, tools, guides, and systems to support business planning maturity.
• Facilitate training sessions and provide coaching to senior leaders and teams on planning processes and methodologies.
• Collaborate with finance and strategy teams to align business planning with budgeting and strategic objectives.
• Monitor and report on the progress and execution of annual business plans across portfolios.
• Engage and mentor stakeholders including the Executive General Management (EGM) and Senior Leadership Team (SLT).
• Extract and analyse data to support planning decisions and organisational reporting.
• Foster collaboration across operational portfolios and ensure strong stakeholder engagement and change management support.

About you

To be considered for this role, candidates must meet the following selection criteria:

Essential experience and education 

• Tertiary qualification in a related field or demonstrated experience in annual business planning.
• Strong knowledge of business planning principles, methodologies, and tools.
• Exceptional written and verbal communication skills.
• Proven ability to work effectively across all levels of an organisation.
• Demonstrated ability to build and maintain strong stakeholder relationships.
• Excellent organisational skills and attention to detail.
• Experience coordinating cross-functional teams and managing timelines.
• Background in education or training delivery across an organisation.
• Proficiency in data extraction, analysis, and report presentation.
• Strong digital literacy, including use of word processing, spreadsheets, and communication platforms.

Preferred knowledge and skills

• Demonstrated experience interpreting agreements, contracts, and government funding schedules and guidance documentation.
• Familiarity with change management principles, methodologies, and tools.

What we offer 

• Enjoy a hybrid work model, combining the flexibility of working from home with access to our state-of-the-art Subiaco office.
• We're dedicated to your growth, with a strong commitment to employee development and professional learning opportunities.
• Take advantage of generous salary packaging, with up to $15,900 for general living expenses and $2,650 for entertainment, tax-free each year.
• Access to an Employee Assistance Program for professional and confidential support when you need it.
• Additional paid parental leave to help balance work and family life.
• Enjoy a paid day off during our Christmas shutdown period.
• Benefit from our $200 annual health and wellbeing reimbursement.
• Unlock thousands of learning opportunities with full access to LinkedIn Learning.
• Study leave options available to support your academic pursuits.
• Option to purchase additional leave for greater work-life balance.
• Access long service leave after 7 years if eligible, with a full 13 weeks available after 10 years of continuous service.

To Apply

Please submit your application by clicking the 'Apply' button.

Your application should include your CV. As part of our recruitment process, you will be invited to complete an online assessment. This assessment consists of interactive questions designed to give us further insight into your experience and approach. It will simulate scenarios that you may encounter in the role. 

Applications close 11:59pm Monday 24th November 2025.

WAPHA reserves the right to commence shortlisting prior to the advertised close date.

If you have any queries, please email Please note that applications must be submitted via the link provided – applications received by email will not be accepted.

Applicants must hold current, unrestricted working rights in Australia to be eligible for this role. Candidates without valid authorisation to work in Australia will not be considered.

Please note that WA Primary Health Alliance is not currently registered with the Department of Home Affairs to sponsor visas.

Successful candidates will be required to provide relevant qualifications, along with documentation including a valid visa (if applicable), passport, and a National Police Check upon request.