Executive Assistant

About us

StewartBrown is a chartered accountancy firm established in 1939, renowned for its strong professional and ethical reputation. We provide a wide range of professional services with a particular focus on the not-for-profit sector, including charities, community and aged care, disability and social services, health services, independent schools, children's services, institutes, and associations.

Our services encompass Audit, Consulting, Business Services, Taxation, Financial Planning, and Financial Analysis. Over the past 80 years, StewartBrown has gained national recognition as a leading specialist firm, dedicated to helping our clients achieve their personal and business financial goals.

We are also committed to making a difference through our pro bono work, delivering meaningful support and driving positive change. Our dynamic and supportive workplace culture reflects our core values of integrity, quality, and clarity and our absolute commitment to meeting our clients' professional needs.

The opportunity

We are seeking an experienced and proactive Executive Assistant (EA) to support our Audit Partner. This role is ideal for someone who is exceptionally organised, self-motivated, and adept at managing a dynamic and demanding schedule with competing priorities and strict deadlines. As a trusted member of the team, you will play a critical role in maintaining confidentiality and enhancing the Partner's efficiency and effectiveness by providing seamless administrative support.

This position can be full-time or part-time.

Your duties will include:

Executive Support:

• Calendar management for the Audit Partner, including coordination of meetings, and prepare agendas, minutes, and presentations.
• Partner Inbox Management through filtering, prioritisation and follow up.
• Oversee travel arrangements and monitor the Partner's email inbox to prioritise and follow up on key matters.

Communication:

• Liaise with various stakeholders and promote information flow and requests between the Partner and various stakeholders in the organisation.
• Attend regular meetings with the Partner to ensure clear communication, completion of tasks and proactive support.

Client and Team Coordination:

• Maintain strong client relationships by tracking interactions, drafting engagement letters, and assisting with correspondence.
• Support team operations, including scheduling training sessions, monitoring compliance with timesheets and CPD requirements, and facilitating communication.
• Coordinate relevant events and functions.

Billing and Budgeting:

• Prepare and track budgets for projects and clients, ensuring alignment with timeframes and financial goals.
• Manage weekly billing summaries, WIP reports, and overdue account follow-ups.

Document Management:

• Draft and format tender documents, benchmark reports, and financial statements with accuracy and professionalism.
• Ensure all documentation adheres to established standards, including spelling, grammar, and naming conventions.

Process Improvement and Automation:

• Identify and implement process efficiencies, including streamlining repetitive tasks and improving resource allocation.

Core Processes and Policy Support:

• Support leave processes for Partner direct reports, ensuring compliance with organisational policies.
• Review and support expense and kilometre claims for accuracy and consistency.

What you can offer StewartBrown

The ideal candidate will have:

• Previous experience providing support to an Executive in Professional Services environment
• Exceptional organisational and communication skills
• Outstanding administrative capabilities
• Independent and self-motivated in a fast-paced environment
• Ability to adapt and think on your feet
• Proven track record of maintaining confidentiality and building trust
• Experience in effectively managing multiple priorities and deadlines
• Previous experience in an Accounting/Auditing environment will be highly regarded.

What StewartBrown can offer you

At StewartBrown we truly value our people. We are committed to offering more than just a job; we offer benefits to enhance your career, help you grow, and celebrate your achievements.  These benefits include: 

• Above Award remuneration
• Tailored employee support initiatives such as Wellness Leave; up to 5 extra days of leave a year to support balance, wellness, and overall health
• Training and development opportunities
• Career progression opportunities
• Flexible working arrangements
• Team sporting and social activities

If you are interested in applying for this opportunity and believe you have the required skills and experience, APPLY NOW

We appreciate everyone who has taken the time to apply but only shortlisted candidates will be contacted.