Office Assistant

13 hours ago

Oxford Falls New South Wales, Australia Sure Fire Services Full time $60,000 - $90,000 per year

Are you an organised, proactive, and detail-driven administrator looking to grow your career?

This is your chance to step into a pivotal support role in the dynamic fire testing industry You'll play an integral part in supporting daily client service and workflow processes, helping ensure smooth operations within the business.

This role is would best suit someone with proven admin experience who is eager to develop their skills in a collaborative and supportive environment. Whether you're starting your career or returning to the workforce, we're looking for a proactive and organized team player who thrives on learning and contributing.

We offer flexibility for the right candidate, with options for part-time hours, including school hours, while also considering full-time for the right fit. The only condition? This role is strictly office-based—no work-from-home.

Reporting directly to the Office Manager, your responsibilities will include:

· Assist with day-to-day administrative tasks to keep business operations running smoothly.

· Help manage emails, phone calls, and in-person interactions, ensuring a high level of care for internal and external stakeholders.

· Support the scheduling of jobs, processing of work orders, and tracking of job completion

· Assist in liaising with Strata/Property Managers, tenants, and clients to arrange inspections and answer inquiries.

· Help with preparing quotes, issuing compliance documents, receipting purchase orders, processing invoices, and ensuring accurate record-keeping.

· Maintain customer files, business records, and compliance documentation in Uptick and Xero.

· Assist in sourcing supplies for trade work and tracking vehicle maintenance.

A bit about you:

· You're a competent professional with previous admin experience—candidates from all backgrounds are welcome (experience in a trade environment is a bonus).

· You have a strong dedication to learn, upskill and grow your career within the company.

· You possess excellent communication skills and can effectively liaise with clients and stakeholders, always providing top-notch customer service.

· You're familiar with Microsoft Office (Excel, Word, Outlook). Experience with Xero or Uptick is a bonus but not essential.

· You have a keen eye for detail and a willingness to take on new tasks as needed.

· Ideally, you have your own transport, as we're not easily accessible by public transport.

· You have full Australian working rights, as sponsorship is not available for this role.

A bit about us:

Sure Fire Services is a commercial and residential fire protection company based on Sydney's Northern Beaches, providing clients with a range of services including inspections and testing, installations, training and maintenance.

In maintaining a friendly and relaxed work environment, Sure Fires love working with caring, like-minded people who are looking to commit to the company long-term and really grow within the business.

Join our legendary team:

If this sounds like the perfect opportunity for you, please apply online now.

Please note: Only successful candidates will be contacted for the next stage of the recruitment process. Thank you for your understanding.

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