Purchasing Officer

Every institution values excellence. What matters most is why.

Griffith was created to be a different type of university. You'll find we're about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you'll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

About the Opportunity

We're seeking a detail-oriented and customer-focused team member to join our Service Centre Purchasing team as a Purchasing Officer (internally referred to as Service Centre Advisor - Finance) to facilitate purchasing operations across the University.  This role plays a key part in ensuring accurate financial transactions, and upholding compliance with financial procedures.

As a frontline contributor to fraud prevention, you'll champion integrity and help implement processes that detect and respond to fraud and corruption, aligned with the University's Fraud and Corruption Control Framework.

You'll deliver timely and accurate service using systems like PeopleSoft Finance and ServiceNow, assist colleagues with purchasing queries, and contribute to continuous improvement initiatives.

Working under general direction, you'll process financial transactions, maintain data quality, and provide guidance on purchasing matters.  A strong understanding of finance systems, attention to detail, and commitment to excellent service are essential.

This role also supports broader Service Centre functions and may involve flexible work across disciplines to meet team needs.

Your typical day

In this role, a typical day would consist of collaborating with multiple University stakeholders, and suppliers to progress purchase requests.  This also includes running ad hoc reports and full lifecycle PO management.   You will mainly interact with University Colleagues placing requests, Vendor Maintenance, Accounts Payable and the Business Services Team.

Key Responsibilities

• Process various financial associated requests accurately and promptly including investigation, assurance and quality control activities to meet legal, regulatory and University compliance requirements.  Identify risks, support audit readiness and ensure data integrity with a continuous improvement focus.
• Provide guidance relating to university expenditure (including travel and dangerous goods/chemicals).  Build financial capability by developing relationships and offering practical support to stakeholders to enhance confidence in financial processes.
• Collaborate with colleagues to prioritise workloads and resolve operational issues using sound judgement.  Support team coordination and contribute to a positive and productive work environment.
• Resolving internal and external stakeholder queries to ensure service continuity.  For complex purchasing and travel related issues, seek clarification and escalate appropriately.  Embrace mentoring and coaching opportunities to support the development of your best practise knowledge.
• Apply your knowledge to improve day to day processes and contribute to a culture of continuous improvement.  Maintain awareness of service expectations and assist with team planning and reporting as required.
• Promote a positive workplace culture aligned with the Service Centre Team Charter and Corporate Services values: Excellence, Reciprocity, Inclusion, Integrity, and Innovation.
• Support the University's Fraud and Corruption Control Framework by following established financial processes and acting with integrity.  Help ensure appropriate controls are in place and escalate concerns as required.
• Model the University's Code of Conduct by acting with fairness, ethics, and professionalism. Ensure compliance with relevant legislation, equity, health and safety, and University policies.

About you 

• The occupant of this position will hold an associate diploma level qualification or an equivalent combination of relevant experience and/or education/training.

What we can offer

This is a fixed term opportunity for 12 months and can be based at either Gold Coast or Brisbane South (Nathan).  As Griffith is a multi-site University you may be required to work across other locations.

HEW 4 Salary - Base range - $73, $77, % super. Full package range - $86, $90,866.07.

 

Why join Griffith?

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Opportunities for internal mobility
• Health Safety and Wellbeing initiatives – on campus Gym facilities

At Griffith, we're committed to providing a safe and inclusive environment for all - whoever you are and wherever you're from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith's Modern Slavery Policy.

How to apply

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role, please refer to the qualifications above and the position description.
• Current curriculum vitae/resume including full contact details

For application and recruitment advice please reach out to Laura Whitworth, Talent Acquisition Partner on [email protected] 

For further information on the role specifics please reach out Tamar Bonomini, Service Centre Manager (Finance) on [email protected] 

Closing date: Tuesday 4th November @ 11:59pm. All applications must be submitted online.

A note to recruitment agencies, please do not send unsolicited messages/CVs to the hiring team, all recruitment for this role will be managed internally only.