Bookkeeper & Studio Administrator (Part Time)

2 days ago

Drummoyne New South Wales, Australia Surface Studio Full time $60,000 - $80,000 per year

Bookkeeper & Studio Administrator (Part-Time)

Location: Drummoyne studio (Sydney)

Hours: 3 days per week (flexible)

Start: ASAP

About Us

We're a boutique, design-led tile & stone importer/distributor working with architects and interior designers across residential, hospitality, and commercial projects. We're a small, fun, professional team that values great service, attention to detail, and beautiful outcomes.

The Role (purpose)

Keep our studio humming and our books immaculate. You'll handle day-to-day bookkeeping in MYOB, general admin, and friendly front-of-house support for clients and suppliers.

Key Responsibilities

Bookkeeping (core):

  • Accounts receivable/payable: invoicing, receipting, supplier bills, statements, and follow-ups
  • Bank, card & petty-cash reconciliations; weekly cashflow updates
  • Payroll support (including timesheets, leave tracking, superannuation)
  • BAS/IAS preparation support and file maintenance for our external accountant
  • Product/PO entry, landed-cost and inventory support; end-of-month checks

Administration & Studio Support:

  • Reception: phone/email triage; greet trade clients in the studio
  • Prepare quotes, proformas, and delivery dockets; book couriers/freight
  • Sample dispatch, stock of packaging & stationery, tidy displays
  • Maintain CRM/contact lists; update simple spreadsheets and templates
  • Vendor liaison (quotes, ETAs, statements), basic compliance filing (WHS/insurances)
  • Ad-hoc support to Sales/Projects (e.g., document formatting, pack sheets)

Must-Have Experience

  • Proficient in MYOB (invoicing, bills, bank recs, payroll support)
  • Demonstrated experience performing regular MYOB transactions including invoicing, processing bills, bank reconciliations, and payroll support
  • Solid AR/AP and reconciliation skills in a small business environment
  • Confident with Excel/Google Sheets, email/calendar, and basic file management
  • Strong written & verbal communication

Nice-to-Have

  • Experience in building/construction supply, interiors, or logistics
  • Familiarity with Single Touch Payroll and working with external accountants/bookkeepers
  • Basic understanding of inventory/PO processes and freight bookings
  • Comfort using a CRM and/or simple cloud storage

Skills & Attributes We're Looking For

  • Accuracy first: meticulous, numbers-driven, and privacy-minded
  • Organised & proactive: plans ahead, meets deadlines, spots issues early
  • Calm and client-positive: friendly front-of-house manner with trade clients
  • Problem-solver: unblocks small operational snags without fuss
  • Team fit: reliable, kind, and happy in a small, hands-on environment
  • Ownership mindset: treats the books and the studio like their own

What Success Looks Like (first 90 days)

  • Weekly bank/card reconciliations completed on time
  • Invoices sent within 24 hours; AR kept current; supplier statements reconciled monthly
  • Samples dispatched same/next business day; deliveries booked accurately
  • Studio processes documented (how-to notes/checklists) for smooth handover/backup

Qualifications & Requirements

  • 2–4+ years in bookkeeping/admin (small business)
  • MYOB proficiency essential; Excel/Sheets intermediate
  • Australian work rights; able to work on-site in Drummoyne, three days/week

Benefits

  • Flexible days/hours (school-friendly possible)
  • Supportive, design-savvy team and a beautiful studio environment
  • Real variety: numbers, operations, and client service

How to Apply:

Send your CV and a short note on your MYOB experience and availability to with subject "Bookkeeper & Studio Admin"

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