Program Officer

Job description

Agency Department of Children and Families Work unit CARE Business Alignment Unit

Job title Program Officer Designation Administrative Officer 5

Job type Full time Duration Fixed to 16/11/2027

Salary $88,297 - $92,687 Location Darwin

Position number 46391 RTF Closing 03/12/2025

Contact officer Sarah Beaumont on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the business unit, including administrative coordination, secretariat

support, Ministerial Liaison, reporting, management and support of administration officers and monitoring of a number of business unit

functions.

Context statement

The CARE and 360VoC Business Alignment Unit brings together a range of functions to support and sustain the CARE and the 360 Degree

View of the Child systems. The Program Officer provides administration support to the Director and business unit on a variety of projects,

initiatives, and general operations of the business unit.

Key duties and responsibilities

1. Support the CARE Business Alignment Unit with strategic and operational business improvement planning and day to day

administration support as required. Support the Director in the planning and delivery of operational business unit functions including,

KPIs, benefits realisation tracking, operational and tactical plans, reporting routines, monitoring, and reporting to relevant committees,

establishing internal work processes, tools, and templates.

1. Provide leadership and management of small administration team providing data entry and management of registers, processes,

databases, and record management relating to the CARE and 360VoC systems.

1. Provide comprehensive administrative support to the CARE Business Alignment Unit, including:

2. Undertaking high level Secretariat duties for working groups, committees, and events/functions (including coordination and

logistical arrangements).

• Manage and deliver effective and efficient workflows and high-quality products within the unit. Manage email inboxes, diaries,

meetings, and travel arrangements. Maintain appropriate administrative systems, registers, processes, databases, and record

management.

1. Manage a range of procurement functions including travel arrangements, purchasing, and processing credit card transactions.
2. Liaise in a respectful and confidential manner with a wide range of clients including but not limited to, all levels of staff within the

agency, external stakeholders, and the general public.

Selection criteria

Essential

1. Demonstrated successful experience and ability to provide high level administrative support and secretariat functions to an executive

area and prioritise and meet deadlines with a high attention to detail, sound judgement, and the ability to maintain confidentiality.

2. Prior experience operating in a fast-paced environment with strong organisational and time management skills; with demonstrated

ability to prioritise tasks, work independently with minimal supervision and work under pressure. High level of motivation and ability

to monitor and meet changing priorities and deadlines.

1. Demonstrated high level interpersonal, oral, and written communication skills, with a demonstrated ability to communicate

professionally and effectively at all levels, including with people from diverse cultures and backgrounds.

1. Ability to work effectively in a collaborative and agile team, with demonstrable ability to achieve outcomes using problem solving and

influencing skills.

1. Sound competence with records management and computer systems, such as MS Office, JIRA, TRIM and major NTG business systems.

Further information

The recommended applicant is required to hold a valid Working with Children Clearance and to undergo a criminal history check prior to

selection being confirmed. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. The

NTPS Capability and Leadership framework applies to all NTPS employees. CLF 5 applies to this vacancy. Please refer to the Capability

Leadership Framework and visit our website at CLF.