Data Administrative Assistant

7 days ago

Greater Sydney Area, Australia BONIIK Full time $60,000 - $80,000 per year

For more than a decade, BONIIK / BGL MANAGEMENT has been a premier K-Beauty specialist and distributor in Australia. We are the official partner for a curated portfolio of leading Korean brands such as BEAUTY OF JOSEON, MEDICUBE, COSRX, BIODANCE, SOME BY MI, TIRTIR, and many others. Our multi-channel business operates through retail stores, a national wholesale network, and our e-commerce platform,

To support our significant and ongoing expansion, we have an excellent opportunity for a Data Administrative Assistant to join our team. The position will be responsible for administering and maintaining our database and CRM system.

We provide employees with

  • Job security - Permanent full-time role.
  • Friendly team culture
  • Outstanding staff discounts giving you access to all our latest items and trends
  • Convenient location - Green Square Station
  • Free Parking

Key Responsibilities

Data Management & Entry:

  • Accurately entering new data into databases, spreadsheets, and ERP & CRM systems.
  • Updating and maintaining existing records to ensure they are current and complete.
  • Transferring data from paper formats or various digital sources into a central system.

Data Quality & Cleansing:

  • Regularly reviewing data to identify and correct errors, inconsistencies, or duplicates.
  • Performing data cleansing activities to "scrub" databases and improve overall data quality.
  • Verifying data with source documents or by communicating with other team members.

Reporting & Retrieval:

  • Generating routine reports (e.g., weekly sales figures, monthly customer activity) from databases.
  • Retrieving specific data sets for colleagues or managers upon request.
  • Assisting in the preparation of presentations by providing the necessary data points and charts.

Administrative & Support Tasks:

  • Maintaining filing systems for both digital and physical data records.
  • Supporting the data analysis with administrative tasks related to any projects.
  • Managing data-related documentation and ensuring compliance with data privacy policies

Essential Skills and Qualifications

To succeed in this role, a candidate needs a blend of technical aptitude and traditional administrative skills.

Hard Skills:

  • Advanced Proficiency in Microsoft Excel / Google Sheets:  Skills should go beyond basic data entry to include formulas, VLOOKUP, HLOOKUP, pivot tables, and data sorting/filtering.
  • Database Management: Experience with database and CRM systems (e.g., Salesforce, CIN7, HubSpot) is highly desirable.
  • Data Privacy Awareness : Understanding the importance of confidentiality and data security protocols.
  • General Tech Savviness  : Comfortable learning new software and digital tools quickly.

Soft Skills:

  • Exceptional Attention to Detail: The ability to spot tiny errors or inconsistencies is the most critical soft skill for this role.
  • Strong Organizational Skills: Managing large volumes of information and multiple tasks requires excellent organization.
  • Time Management: Ability to prioritize tasks and meet deadlines consistently.
  • Problem-Solving: Identifying a data issue and figuring out the best way to resolve it.
  • Clear Communication: Being able to communicate effectively with team members to verify information.

If you can demonstrate that you meet the above key selection criteria, and you are interested in working within the team, please submit your resume and covering letter.

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