Permanent Part-Time Front Desk Reception

We are currently seeking a reliable, friendly, and hardworking Receptionist to support our amazing team of Dietitians on a long-term employment basis. This is a permanent part-time role with the opportunity to do full time hours in the future.

About Dietwise

Dietwise is one of Perth's most established and successful private practices with over 33 years' of experience, led by our Founder and Director, Sonya Douglas. Dietwise prides itself on offering a premium nutrition service. We support a diverse and complex case mix of clients, including those with eating disorders, weight concerns (Non-diet Approach), neurodivergence (Autism and ADHD), gut issues, women's health and much more.

We are a super-friendly, authentic, fun, and supportive team of 6 dietitians who work closely together to deliver high-quality dietetic care. Our approach is trauma-informed, neurodiversity-affirming and strengths-based. Our 5 values are at the heart of everything we do at Dietwise. Learn more about our values. If you share our values, you belong here. Visit our website www. to learn more about our team, approach to work, and areas of expertise. Our inclusive and welcoming practice is LGBTQI+ friendly, and we pride ourselves on offering compassionate, client-centred care.

Position Details

Role: Permanent Part-Time Job Share – Front Desk Reception

Days: 3 days per week (22.5 hours) on Monday, Tuesday and Friday; 9:30am - 5:30pm. Opportunity for additional hours when required by your job share.

Start Date: Monday, 5th January 2026 (comprehensive training to commence at that time)

Key Responsibilities:

· Welcoming and greeting patients, collecting patient details, and maintaining private and confidential information

· Managing a busy clinic calendar and flow of information to the Dietitians

· Managing client bookings using Halaxy Practice Management Software and supporting scheduling for our team of Dietitians

· Triaging new patient referrals and enquiries with the assistance of the Principal Dietitian

· Handling phone calls, messages, and general correspondence

· Processing incoming and outgoing emails, faxes, scanning and delegating documents

· Working closely with our team of dietitians to expedite administration tasks and other office support which can include social media posts

· Processing payments, HICAPS, Medicare claims, and patient accounts

· Improving administrative procedures for work efficiency, including updating the Dietwise Procedure Manual as required

Selection Criteria

To be successful in this role, you will have:

Essential Criteria:

· Proficiency in using Halaxy Practice Management Software

· Experience in medical or allied health reception/administrative role

· A confident, professional, and compassionate manner when interacting with clients

· Excellent communication and organisational skills

· Demonstrated ability to work efficiently in a job share role

· Australian driver's licence and reliable mode of transport

· Australian citizen or applicable visa

· National Police Check

Desirable Criteria:

• Comfort working in a clinic environment with people presenting with eating disorders and dogs (please consider allergies)

Additional Information:

• Due to the time commitment required to train new staff in a busy clinic setting, please only apply if you are willing to provide a minimum of 18 months' commitment to the role.

Apply Now

If you're ready to join a passionate team in a meaningful healthcare setting, we'd love to hear from you. Please submit your statements addressing the selection criteria in addition to a separate resume, and brief cover letter outlining why you feel you would be a great addition to our team.

Please reach out by email to Sonya Douglas, Founder and Principal Dietitian at or by ringing am pm). This is a wonderful opportunity to work with a wonderful, fun team of friendly Dietitians.

Closing Date: 5 pm Monday 10th November 2025