Family Office Finance Administrator
6 days ago
This Melbourne-based permanent position required a highly detail-oriented professional with strong experience in multi-currency transactions and financial administration across international jurisdictions. The ideal candidate was expected to support high-net-worth individuals (HNWIs) with complex financial structures, ensuring precision, compliance, and confidentiality.
Key Responsibilities
Financial Administration
- Reconcile multiple bank and credit card accounts across international jurisdictions
- Manage accounts payable for property portfolios, insurance, utilities, subscriptions, and household vendors
- Conduct thorough invoice reviews to ensure accuracy and legitimacy
- Negotiate pricing and terms with suppliers and service providers
- Oversee timely payments for rates, taxes, and global compliance obligations
- Maintain secure and organized digital and physical financial records
Tax & Compliance Support
- Prepare documentation for tax filings and liaise with accountants and advisors
- Monitor compliance requirements across multiple countries
- Coordinate with auditors, legal advisors, and the CFO to ensure regulatory alignment
Reporting & Controls
- Generate consolidated monthly financial reports with dashboards and detailed schedules
- Identify and escalate anomalies or cost variances
- Recommend process improvements and financial controls
Qualifications & Experience
- Minimum 5 years' experience in finance administration, bookkeeping, or accounting
- Background in HNWI, family office, or international business environments
- Must have permanent working rights in Australia
- Expertise in multi-currency reconciliations and cross-border payments
- Proficiency in accounting platforms such as Xero, MYOB, QuickBooks
- High discretion and integrity in handling sensitive financial data
Submit your CV via the "Apply now" link. For more information, contact Jenny
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