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Senior Administration and Accounts Manager

2 weeks ago

Newcastle Maitland Hunter, Australia Imaginelle Pty Ltd Full time $90,000 - $120,000 per year

Join Our Growing Team at Imaginelle – Where Passion Meets Purpose

At Imaginelle, we are revolutionising the skincare and beauty industry with a focus on sustainability and innovation. As an award-winning business, we pride ourselves on our positive team culture, diversity, and commitment to making a difference in both people's lives and the planet. We are expanding and are looking for a dynamic Senior Administration & Accounts Manager to join our team.

What You'll Do:

As our operations expand, we are seeking a highly organised and detail-driven Senior Administration & Accounts Manager to oversee and strengthen the administrative and financial backbone of our business.

This is a senior-level role ideal for someone who thrives on structure, accuracy, and continuous improvement in a fast-paced environment.

About the Role

Reporting to the Managing Director, you will be responsible for managing day-to-day business administration, financial coordination, and general office operations. Your key focus will be on invoicing, accounts payable and receivable, payroll coordination, HR administration, and compliance support. You will also play a central role in supporting internal communication and executive functions.

This position requires strong attention to detail, excellent communication skills, and the ability to work both independently and collaboratively across departments.

Your Key Responsibilities:

  • Financial Administration:

  • Accounts Payable: Manage the accounts payable function, including processing invoices due for payment, ensuring timely and accurate payments to suppliers, and reconciling statements to avoid discrepancies.

  • Accounts Receivable: Oversee the accounts receivable function, including the allocation of customer payments, managing outstanding invoices, and ensuring that all payments are accurately recorded and reconciled.
  • Credit Control: Proactively manage overdue payments, including following up with customers on outstanding invoices and ensuring credit control procedures are followed.
  • Payroll Processing: Process payroll on a weekly basis, ensuring accurate payments, compliance with relevant awards and regulations, and maintaining employee payroll records. You will also assist with other payroll-related tasks, such as superannuation, PAYG withholding, and leave entitlements.

  • Financial Reporting: Help prepare monthly and quarterly financial reports, including cash flow statements and financial summaries, to assist the management team in understanding the company's financial position.

  • Office Coordination:

  • Develop and maintain efficient administrative systems, templates, and processes.

  • Ensure digital and physical records are accurately filed, secure, and compliant.
  • Manage internal communications and assist with scheduling, meeting coordination, and minute taking.
  • Support with administrative tasks, reporting, and document preparation.
  • Act as a central point of contact for internal administrative matters.
  • Assist with basic HR administration, including maintaining employee records, preparing documentation for new hires, and supporting with employee-related queries. Assist with onboarding/offboarding processes and maintain employee files.
  • Support compliance with HR policies and procedures, including leave tracking and timesheets.
  • Ensure administrative policies are kept up to date and implemented across the organisation.

Who You Are:

We're looking for an experienced Senior Administration & Accounts Manager with a passion for both the numbers and the people side of business. You'll have:

  • 5+ years of experience in Senior Administration, accounts & office management
  • Solid experience in bookkeeping and payroll processes handling related administrative tasks such as superannuation, PAYG withholding, and leave entitlements.
  • Strong experience in accounts payable and accounts receivable, with the ability to efficiently process invoices and maintain accurate payment records.
  • Expertise in credit control, including the management of overdue payments and customer communications regarding outstanding balances.
  • A keen eye for detail, excellent organizational skills, and the ability to manage multiple tasks efficiently.
  • Strong communication skills for liaising with internal teams, suppliers, and customers.
  • Proficiency in Xero or other cloud-based accounting software and the ability to adapt to new financial systems.
  • A proactive attitude, ready to contribute ideas and drive improvements across the business.

Why Work With Us:

  • Growth Opportunities: Be part of a company experiencing rapid growth with excellent career development prospects. This is a senior, impactful role within a fast-growing and purpose-driven company.
  • Positive Team Culture: Enjoy a collaborative, friendly work environment where we celebrate diversity and teamwork.
  • Meaningful Work: Contribute to a purpose-driven business that focuses on sustainability and making a positive impact. Opportunities for process ownership and business improvement.
  • Recognition: Your contributions will be recognised, and milestones celebrated in a supportive team atmosphere.

Ready to Join Our Team?

If you're an experienced senior administration & accounts manager with a passion for organisation we want to hear from you Apply now via Seek to take the next step in your career and become a part of our exciting journey.

We look forward to welcoming you to the Imaginelle family