Administrative Coordinator

4 days ago

Coorparoo QLD, Australia Tooth Town Full time $26,100 - $44,760 per year

At Tooth Town, we believe every child — and every parent — deserves a calm, organised, and caring experience.

Our admin team is the heartbeat of that mission.

We're seeking a steady, detail-minded problem solver who thrives on restoring order, building trust, and supporting families through smooth, stress-free systems.

This is not a high-pressure call-centre role — it's about empathy, accuracy, and creating peace of mind for families and clinicians alike.

Role Purpose

To provide exceptional administrative support that ensures operational excellence, strong relationships, and seamless patient journeys from first enquiry to post-treatment follow-up.

Key Responsibilities

  • Manage patient communications with warmth, empathy, and accuracy
  • Coordinate bookings, recalls, and hospital lists with a calm and organised approach
  • Identify inefficiencies in admin processes and implement thoughtful improvements
  • Maintain up-to-date records, consent forms, and billing accuracy
  • Support clinicians with preparation, scheduling, and follow-through on patient files
  • Handle parent enquiries with reassurance and professionalism
  • Collaborate closely with other admin team members to maintain harmony and flow

Key Traits We Value:

Calm & Composed - Stays grounded in busy or emotional situations

Detail-Oriented - Notices inconsistencies before they cause issues

Collaborative -Naturally fosters team harmony, avoids drama

Thoughtful - Takes time to understand full context before acting

Dependable - Quietly gets things done, follows through consistently

Empathetic - Communicates kindly with parents and colleagues

Ideal Background

  • Experience in healthcare or customer-focused administration (dental, medical, allied health preferred)
  • Strong written and verbal communication skills
  • Proven record of maintaining systems, checklists, or compliance processes

At Tooth Town, we believe in:

  • Compassion before efficiency — people first, then process
  • Predictability and trust — clear systems and open communication
  • Team harmony — no egos, just collaboration
  • Continuous improvement — every voice helps us evolve

We're looking for an organised and empathetic admin professional who loves bringing order to chaos, values teamwork, and takes pride in fixing small problems before they become big ones. You'll be part of a supportive, close-knit team that celebrates kindness, collaboration, and quiet excellence.

You'll love this role if you:

– Feel satisfaction when everything runs smoothly

– Enjoy helping people feel at ease

– Value stability, accuracy, and clear communication

What we offer:

– Supportive, family-oriented culture

– Beautiful child-friendly clinic environment

– Regular one-on-one mentorship and recognition

– Opportunities to improve and streamline systems

Ready to bring calm to the chaos?

Apply with your CV and a cover letter, including a short paragraph on what 'doing things properly' means to you, or describe a time you made a system or process run more smoothly.

Job Types: Full-time, Part-time

Pay: $26.10 – $44.76 per hour

Expected hours: 28 – 40 per week

Work Location: In person

  • Administrative Coordinator

    4 days ago

    Coorparoo, Australia Tooth Town Full time

    At **Tooth Town**, we believe every child — and every parent — deserves a calm, organised, and caring experience. Our admin team is the heartbeat of that mission. We’re seeking a **steady, detail-minded problem solver** who thrives on restoring order, building trust, and supporting families through smooth, stress-free systems. This is not a...

  • Administration Officer

    4 days ago

    Coorparoo, Australia Coorparoo Aged Care Full time

    **Coorparoo Aged Care are seeking an experienced Administration Assistant to join our team on a Part-time basis.** **About the Role** You will be responsible for the coordination and maintenance of day-to-day administrative functions and reception services to ensure effective and efficient business operations at Coorparoo Aged...

  • Business Administration

    4 days ago

    Coorparoo, Australia CTE Australia Pty Ltd Full time

    Administration & Office Support CTE Australia (Compliance Training & Engineering) is a leading provider of integrated Electrical Engineering Hazardous Areas, High Voltage & Instrumentation services throughout Australia and Asia Pacific. Through trusted partnerships and world leading insight we work closely with our clients to engineer, design, construct...

  • Sales Administrator

    1 week ago

    Coorparoo, Australia Place Estate Agents Full time

    Team Dunne - Sales Administrator Are you ready to leverage your administration skills in a fast-paced, exciting role? Do you consider yourself a do-er that loves to embrace a challenge? Are you process driven and have a high attention to detail? Well, look no further as we have the perfect role for you! We’re seeking a hard-working, people-person to...

  • EHS Coordinator

    2 days ago

    Coorparoo, Australia JELD-WEN Full time

    **About our Organisation** Breezway is an Australian company which manufactures and markets award-winning Louvre Window products around the world**. **Breezway is part of the JELD-WEN (NYSE:JELD) group which was founded in 1960 and is one of the world’s largest door and window manufacturers, with more than 20,000 employees operating in 24 countries...

  • Administration Officer

    2 weeks ago

    Coorparoo, Australia Therapy Pro Full time

    Are you a customer service superstar and organisational guru? - Looking for a fun, friendly workplace where you can make a difference? - Want to join a growing business and grow with us? - Are you a customer service superstar and organisational guru - Looking for a fun, friendly workplace where you can make a difference? - Want to join a growing business and...

  • Oshc Coordinator Outside School Hours Care

    2 weeks ago

    Coorparoo, Australia Junior Adventures Group Full time

    Description and Requirements This role is what every OSHC Coordinator dreams of! This Coordinator role is to manage a large OSHC service in Coorparoo, lead a team, be involved in the school community, and build key relationships with the school, families, and children with the support of your Lead Coordinator. A large service with an existing Lead...

  • site administrator

    1 day ago

    Nambour QLD, Australia MACKELLAR MINING Full time $60,000 - $80,000 per year

    Admin / Secretarial / Office SupportAdministrationBiloelaPermanent / Full Time5/2 Roster - 7am-3pm, located in BiloelaProvide support for maintenance and HST site requirementsWell established teamAbout the role Bring your Administrative experience and skills and provide support to the project Manager and maintenance teams at the Boundary Hill Mine. ...

  • Medical Receptionist

    2 weeks ago

    Coorparoo, Australia National Skin Cancer Centres HealthCert Education Full time

    Great Working Environment - Casual Role - Located in Coorparoo **The Role** Are you a friendly and enthusiastic individual looking for a rewarding career in healthcare? We are excited to offer a fantastic opportunity to join our team as a Medical Receptionist on a casual basis. This position requires availability on Wednesday and Thursday, plus coverage...

  • Medical Receptionist

    2 weeks ago

    Coorparoo, Australia National Skin Cancer Centres HealthCert Education Full time

    Great Working Environment - Casual Role - Located in Coorparoo The Role In this role you will be: - Meeting and greeting patients - Scheduling appointments and pro-actively coordinating the appointment book - Accurately entering patient data in - Processing payments - Assisting in tidying up consult rooms - Providing general administration duties as...