Administrative Assistant

1 week ago

Morningside, Queensland, Australia Bajara Plant Hire Pty Ltd Full time $45,000 - $60,000 per year

Bajara Plant Hire Pty Ltd is one of Australia's largest Indigenous-owned plant hire and civil earthworks companies, proudly Supply Nation Certified and ISO-accredited. As we continue to grow, we're looking for a capable and motivated Administrative Assistant to join our Head Office team.


About the Role

As an Administrative Assistant, you'll support our office and project operations by ensuring smooth day-to-day administrative processes. Reporting to the General Manager and working closely with the Managing Director and project staff, your role will be vital in keeping our systems organised, updated, and compliant.


Your Key Responsibilities
  • Provide general administrative support to office and executive staff
  • Data entry and validation of timesheets, dockets, timesheets, and project records
  • Maintain and update key company registers (plant, fuel, licences, leave)
  • Assist with basic accounts and invoicing processes. Xero experience highly regarded
  • Support document control and file management systems
  • Manage office supplies, stock levels, and procurement needs
  • Prepare reports and support internal communications
  • Ensure policies and procedures are current and accessible
  • Contribute to maintaining ISO systems in quality, WHS, and environment

What We're Looking For
  • Previous experience in an administrative, office support, or reception role (desirable)
  • High attention to detail and accuracy with data entry
  • Solid working knowledge of Microsoft Office (Word and Excel essential)
  • Strong organisational and communication skills
  • Ability to work independently and as part of a team
  • A proactive attitude and willingness to learn
  • Understanding of ISO systems or HSEQ compliance (a bonus – training provided)
  • Construction industry experience is a big plus, but not essential

Why Work with Bajara?

Indigenous-owned & led – be part of a purpose-driven business

ISO certified – professional systems and structured development

Supportive environment – collaborative team, strong leadership

Real career pathways – internal promotions are our norm

Modern systems – we use tools like Hirepos, Plant Assessor & Docketbook

Make a difference – contribute to major infrastructure and community projects


How to Apply

Ready to bring your skills to a dynamic civil and plant hire company? Apply now with your CV and a short cover letter outlining why you'd be a great fit.

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