Payroll Systems Administrator

6 days ago

Melbourne, Victoria, Australia The University Of Melbourne Full time $109,093 - $118,091 per year

Position Number: JR-004259

Location: Parkville

Role type: Full-time; Continuing

Faculty: Enterprise Technology

Department/School: Business Services

Salary: UOM 7 - $109,093 - $118,091 p.a. plus 17% super (salary negotiable)

  • Play a key role in payroll system innovation / Ensure compliance & accuracy / Shape university-wide financial operations.
  • Apply now to spearhead payroll system excellence and drive strategic improvements at a world-class university.
  • Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected.

Your next career opportunity

As a Senior Payroll Systems Specialist at the University of Melbourne, you'll play a pivotal role in optimising and supporting the institution's payroll systems. You'll provide technical expertise and leadership across payroll configuration, system maintenance, compliance, and reporting. This role offers you the opportunity to apply your aPay (Ascender/Dayforce) expertise in a dynamic higher education environment, collaborating with diverse stakeholders to ensure seamless payroll operations and drive continuous improvement.

Your responsibilities will include:

  • System Management: Configure, administer, and maintain the aPay payroll system, ensuring data integrity and compliance with legislation and policies.
  • Issue Resolution: Research, triage, and resolve payroll system issues promptly, minimising operational disruptions.
  • Continuous Improvement: Collaborate with stakeholders to design, scope, and deliver payroll system enhancements and new capabilities.
  • Stakeholder Engagement: Partner with Payroll, HR, Finance, and IT teams to manage project risks, issues, and decisions related to payroll systems.

You may be a great fit if:

You are an experienced payroll systems professional with strong technical skills in aPay (Ascender/Dayforce), possessing excellent problem-solving abilities and a passion for optimising payroll processes in complex organisational environments.

You may also:

  • Have 3 or more years of experience configuring and administering payroll and awards systems.
  • Demonstrate in-depth knowledge of Dayforce system building blocks and their alignment with industrial instruments.
  • Possess strong analytical skills and experience in requirements gathering, design, and testing of payroll solutions.
  • Have excellent communication skills, with the ability to engage effectively with diverse stakeholders, including senior management.
  • Show a commitment to continuous learning and driving improvement in payroll systems and processes.

For further information please refer to the attached PD.

What we offer you

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

  • Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being.
  • Progressive, considerate leave provisions to empower your work-life balance.
  • Salary packaging and access to a range of discounted services including Bupa health insurance.
  • Health and well-being services including a leading Employee Assistance Program
  • Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members

For more information check out our benefits page

Your new team - Enterprise Technology

The Enterprise Services domain team, part of Enterprise Technology, is responsible for planning and delivering a wide range of initiatives. These include IT enablement for new campus buildings and facilities, smart campus projects IT infrastructure upgrades, and integration, identity management, and security solutions. The team also drives application and digital projects across core enterprise functions such as finance, HR, procurement, service management, space

management, and other back-office capabilities.

Be Yourself

The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our Indigenous strategy please visit -

Working at the University - what you need to know

This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential

Is this the perfect opportunity for you? Apply today Including the following documents:

  • Resume
  • Cover Letter outlining your interest and experience
  • The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

If you have any questions regarding the recruitment process, please feel free to contact Mick Powar via email at hr-, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job, please follow the details listed on the Position Description.

Applications close: Wednesday 17th September Australian Eastern Standard Time (AEST) / Melbourne time zone.

Position Description: JR Payroll System Administrator UOM 7

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