Administration and Scheduling Officer

15 hours ago

North St Marys NSW, Australia Transport and Waste Solutions Pty Ltd Full time

Administration and Scheduling Officer

About the role

Transport and Waste Solutions, a leading provider for repair and servicing of Hiab and Palfinger Cranes, is seeking a talented and highly organised Administration and Scheduling Officer to join our team. This full-time role will be responsible for managing administrative tasks and coordinating the schedules of our workshop team, ensuring efficient operations and a seamless customer experience.

What you'll be doing

  • Providing administrative support to the operations team, including data entry, filing, and document management
  • Scheduling and coordinating jobs for our workshop technicians whilst optimising their time
  • Communicating on the phone and face to face with customers to confirm appointments and address any queries or concerns
  • Maintaining detailed records of job progress and client interactions
  • Maintaining the workshop team's daily timesheets and updating job allocation times accordingly
  • Entering Purchase Orders and matching supplier invoices on receipt of goods
  • Invoicing clients on completion of jobs
  • Processing credit card payments via EFTPOS
  • Assisting with the preparation of reports and other business-critical documents
  • Contributing to the continuous improvement of our administrative processes and procedures

What we're looking for

  • Demonstrated experience in a fast paced administrative, accounts or scheduling role, preferably within the construction or trades industry
  • Excellent communication and customer service skills, with the ability to build strong relationships with both internal and external stakeholders
  • Proficiency in using office software, such as Microsoft Office Suite, and the ability to quickly learn new systems and tools
  • Strong organisational and time-management skills, with the ability to multitask and prioritise effectively
  • A keen eye for detail and a commitment to maintaining accurate records and data
  • A proactive and collaborative approach to problem-solving

What we offer

At Transport and Waste Solutions, we are committed to providing our employees with a rewarding and supportive work environment. In addition to a competitive salary, four days per week could be negotiated for the right candidate, office hours are 8:30am – 4:30pm

About us

Transport and Waste Solutions is a leading provider for lifting and hydraulic equipment, offering expert repairs, scheduled maintenance, and emergency support for cranes and mobile waste compactors. With a reputation for quality workmanship, our team of skilled technicians are dedicated to delivering reliable and cost-effective solutions to our clients. We work with some of the country's most respected names in transport, logistics, waste management, construction, local government, and marine industries—offering a rare combination of technical knowledge, genuine parts access, and responsive field service.

If you are excited about the prospect of joining our team, we encourage you to apply now. Please send your resume and a covering letter to

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

  • Work from home

Work Location: In person

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