Executive Assistant, Intellectual Property

4 days ago

Sydney, New South Wales, Australia Gilbert + Tobin Full time $80,000 - $120,000 per year

Job Description
About Gilbert + Tobin (G+T)
G+T is a leading transactions, regulatory and disputes law firm. We handle some of the most complex transactions in Australia, advising acquirers, targets and financiers. We are trusted by clients on sensitive regulatory investigations and approvals, litigation and Royal Commissions.

Our firm is committed to outstanding citizenship. We have a proud track record of delivering pro bono legal services and championing key social causes, including marriage equality and reconciliation with Australia's First Nations peoples. We also lead the way on gender equality, with the highest proportion of women partners among major Australian law firms.

About The Role
We are seeking a highly organised and motivated Executive Assistant to join our Intellectual Property group on a permanent basis. This varied role will see you provide dedicated support to two Partners and a team of lawyers across both IP Litigation and Commercial IP matters within a collaborative and high-performing practice.

Your Responsibilities Will Include

  • Diary and inbox management
  • Monthly billing, accounts reporting and financial management
  • Assisting with court processes and filings
  • Supporting commercial IP transactions and client work
  • Document and file management across multiple matters
  • Liaising with clients, government bodies and external stakeholders
  • Managing e-filing and other regulatory processes
  • Coordinating travel, including flights and accommodation
  • Providing general administrative and ad hoc support as required

About You
As an experienced Executive Assistant, ideally with a legal background, you will bring professionalism, initiative and a strong commitment to supporting a dynamic team.

You Will Also Have

  • 2+ years' experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP
  • Excellent attention to detail and a strong focus on quality
  • Strong organisational skills and ability to meet strict deadlines
  • Excellent communication and interpersonal skills
  • Intermediate Microsoft Office skills
  • A proactive, energetic and self-motivated approach

What We Will Offer You

  • A supportive and flexible work environment.
  • Top of market remuneration and a range of benefits including 26 weeks paid parental leave, additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events and much more, which you can view here:
  • Beautiful sunlit open-plan offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

How to apply?
Please submit your interest via our careers website with a covering letter and CV.

Should you require an adjustment to participate in the recruitment process please get in touch.

We are committed to providing and maintaining a diverse and inclusive environment and a culture which fosters and celebrates difference. For G+T it is about diversity of thinking and bringing people's life experience into the mix and making sure that we are as diverse as the Australian community.
Please submit your interest via our career's website with a resume.

Additional Information
Please submit your interest via our career's website with a resume.

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.

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