Victorian State Office Coordinator

About us

The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the role

You will provide executive support to the Victorian Chair and Committee and will ensure the Committee's work is well supported and its actions are carried out, tasks include:

•    Provide secretariat support to the Victorian State Committee, including agendas, papers, minutes, and action follow-up.

•    Support the State & Territory Manager and State Chair in advocacy on surgical matters.

•    Manage correspondence for the office and ensure timely responses.

•    Prepare reports and documents for both internal and external stakeholders.

•    Build and maintain relationships with key external organisations.

•    Provide assistance to Fellows, Trainees, and International Medical Graduates with enquiries.

•    Contribute to the delivery of the College's strategic and business plans.

•    Work flexibly as part of a small team, including some after-hours commitments.

This role is part time, 3 days per week.

To succeed in this role, you will bring:

•    Strong communication skills, both written and verbal.

•    Experience providing executive or committee support.

•    Skills in writing, editing, and preparing reports and minutes.

•    The ability to research, analyse, and provide sound advice.

•    Strong organisation and time management, with attention to detail.

•    The ability to work independently and manage competing priorities.

•    Experience in advocacy or supporting member-based organisations (desirable).

Download Position Description

Benefits

At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:

• flexibility to combine working from home with time spent in the office
• RACS Professional Development Framework (Grow at RACS)
• access to a wellbeing app
• annual wellbeing reimbursement
• additional, gifted leave at the end of the year
• access to online learning portal THRIVE with a catalogue of 89,000+ courses
• access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling

We genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work.

How to apply?

To apply for this role please submit your application by clicking on the "Apply Now' button to submit a cover letter and resume.

Please note we will be reviewing applications as they come in.

Enquiries can be directed to however, applications emailed to this address will not be accepted.

RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.