Administration Officer

7 days ago

Parafield Gardens, South Australia Activ8 Mind Full time $64,000 - $70,000 per year

Administration Officer

Activ8 Mind are a thriving and rapidly growing mental health and human services organisation. Working in this sector can be one of the most rewarding Administration roles there is. We are a values driven organisation, embracing growth, thoughtful care and proactive service provision

This is an opportunity for a driven Administration Officer to join our multidisciplinary team today Our services are provided to clients across a variety of frameworks and funding streams including NDIS, Workers Compensation, Medicare and EAP.

We are now looking for a FULL TIME Administration Officer to provide support to our growing team of practitioners and other admin staff,

Perform general administrative duties such as working within agreed priorities, and working independently on routine tasks, accepting more challenging tasks while applying the skills of communicating effectively with a diverse range of clients.

The Role

Full time

This is an IN-OFFICE role based predominately at our Parafield office, Unley location may be required to assist with leave periods.

Deliver efficient and confidential business and administrative support to the Activ8 Mind team, to ensure optimal delivery of services. The role will primarily comprise,

· Reception and promptness in client scheduling and practitioner calendar management

· Ensure timely and comprehensive completion of new client on boarding process.

  • Accurate information management is actualised for each client
  • Perform general administrative duties including but not limited to; manage generic emails, booking appointments and re-scheduling of cancelled appointments, management of referrals, meet and greet clients, answering and directing calls,client data entry for new and existing clients, adding cost estimates and due dates, prepare and follow up on service agreements, corresponding with client stakeholders to confirm information, managing payments and Medicare billing forms in accordance with financial policies.
  • To be flexible in managing workload according to urgent and immediate tasks to achieve organisational/team goals to meet conflicting deadlines.
  • Follow up on matters and changes relating to IT, utilities, facilities, suppliers, stationary and amenities purchasing. Housekeeping and light office cleaning as directed.

Essential / Desired qualities:

  • Previous working administration experience from within the medical/ health / allied health / disability sectors
  • An understanding of mental health services and the functioning of the healthcare system.
  • Exceptional communication skills to efficiently interact with clients, client stakeholders, and organisational staff.
  • Strong organisational skills and the ability to multitask, ensuring all administrative tasks are completed on time and efficiently.
  • A keen attention to detail for tracking patient records, billing details, and regulatory compliance documents.
  • Problem-solving skills to address any administrative or operational challenges that may arise.
  • Empathy and understanding to handle sensitive situations
  • Ability to maintain confidentiality and adhere to ethical standards in handling patient information.
  • Proficiency in using healthcare administration software and digital health records.
  • Effective team skills with the foresight to understand and respond to clients and staff needs.
  • High level of experience in Microsoft Office including TEAMS and EXCEL and ability to operate a range of software programs demonstrating a high degree of accuracy.
  • High level of interpersonal, oral, and written communication skills, able to concisely convey information.
  • To deliver efficient and confidential frontline business and administrative support to our team.
  • Clear, confident and professional phone manner & communication skills
  • Able to work autonomously and with limited supervision

· NDIS worker screening check (or eligible)

· Working with Children Check (or eligible)

· Growth mindset and agile

· Able to provide positive referees / references

Applications considered as they are received. Application requires cover letter and resume

Please email [email protected] or call for further queries

Job Type: Full-time

Pay: $64,000.00 – $70,000.00 per year

Schedule:

  • 8 hour shift

Experience:

  • administration: 2 years (Required)

Work Authorisation:

  • Australia (Required)

Work Location: In person

  • Administration Support Officer

    7 days ago

    Fulham Gardens, South Australia The GEO Group Australia Full time US$67,419 per year

    Fixed-Task Full-Time Position availableAre you interested in undertaking a Full-Time role on a Fixed-Task Contract?GEO is keen to hear from you as you may be able provide Administrative Support to our team.An annual salary of $67,179.68, plus Superannuation is on offer.About the OpportunityThe Fulham Correctional Centre are seeking applicants who are keen to...

  • Receptionist / Administration Support

    7 days ago

    Windsor Gardens, South Australia Utter Gutters Full time $40,000 - $60,000 per year

    Utter Gutters is a South Australian owned and operated home improvement business that specialises in guttering, roofing, carports and verandahs servicing South Australians for over 20 years. We are seeking a full time Receptionist / Administration support person to join our friendly team. Key Responsibilities: • Answer and direct phone calls and emails •...

  • Payroll Officer

    7 days ago

    Windsor Gardens, South Australia San Remo Services Pty Ltd Full time $60,000 - $80,000 per year

    About Us: San Remo is a market leader in pasta and food manufacturing providing iconic brands and high quality food products to domestic and overseas customers. With some of Australia's most well known and loved brands, including San Remo, Fantastic Snacks and Monjava we have continued to enhance our market position with a broad range of diverse and...

  • IT Support Officer

    7 days ago

    Toorak Gardens, South Australia Burnside Hospital Full time $118,550 per year

    About the role Reporting to the Information Communication and Technology (ICT) Manager, the IT Support Officer contributes to the efficient and effective operation of the Burnside Hospital ICT environment and has primary support responsibility for first-level IT Service Desk service requests (tickets) and second-level administrative support. The position...

  • Rowing Operations Officer

    7 days ago

    Toorak Gardens, South Australia ST. KEVIN'S COLLEGE Full time $104,000 - $130,878 per year

    St Kevin's CollegeSt Kevin's College is a leading independent Catholic Boys' School, committed to standards of excellence in the formation of young people, educating boys from ELC (co-ed) to Year 12.We strive with compassion and integrity for the development of the whole person, integrating spiritual development, academic success, cultural awareness and...

  • Administration Officer

    2 weeks ago

    Parafield Gardens, Australia Activ8 Mind Full time

    **Administration Officer** Activ8 Mind are a thriving and rapidly growing mental health and human services organisation. Working in this sector can be one of the most rewarding Administration roles there is. We are a values driven organisation, embracing growth, thoughtful care and proactive service provision This is an opportunity for a driven...

  • Administration Support Officer

    21 hours ago

    Clarence Gardens, Australia IntoWork Australia Full time

    **Location**: - Clarence Gardens, South Australia**Category**: - Admin and Secretarial **Work type**: - Permanent **About Us** **The Company** Our client is a company with a long history in providing quality Technical Solutions to the Aged and Health Care Market in Adelaide and SA/NT generally. The focus of operations includes Customisation, Supply,...

  • Management Support Officer

    21 hours ago

    Parafield, Australia Flight Training Adelaide Full time

    Management Support Officer - Flight Operations (Full Time) The Management Support Officer, Flight Operations is responsible for providing an efficient and compliant administrative service to managers within our flight operations section. To enable you to fully facilitate this role you will ideally have an aviation background and or have studied aviation as...

  • Business Support Services Officer

    7 days ago

    Parafield, Australia SilverChain Full time

    **Date**:8 Oct 2024 **Location**: Parafield, SA, AU, 5106 **Company**:Silver Chain Group Limited - Permanent full-time opportunity - Hybrid working model in the northern suburbs - Utilise your superb administration skills to keep the wheels turning! **The opportunity** We have an exciting opportunity for an experienced Business Support Services Officer...

  • Sales Consultant

    4 days ago

    Parafield Gardens, Australia Anytime Fitness - Club Roles Full time

    Anytime Fitness is the world's largest, and fastest-growing 24/7 fitness franchise, with over 5,000 clubs open worldwide. **Anytime Fitness Centrella Group are currently hiring a casual employee for the role of Sales Consultant to work at our Parafield Gardens club**.** We are looking for an energetic, positive minded team member to help us maintain an...

  • Administration Officer

    4 days ago

    Windsor Gardens, Australia Icon Holdings Services Full time

    **Administration Officer - Icon Cancer Centre, Windsor Gardens, SA** This is an opportunity to join a community that truly holds human connections close to heart. We work with purpose at a fast pace, and we genuinely appreciate that all contributions make an impact. Our work is always important and not always easy, and we know the secret ingredient is our...

  • Administration Office Person Part Time or Casual

    1 week ago

    Clarence Gardens, Australia G & S Bracegirdle Pty Ltd as trustee for Bracegirdle Unit Trust Full time

    Administration Office person We are looking for a competent Office Assistant to help with the organization & running of the daily administrative operations of the company. Accurate, neat, consistent, thorough, high standards, follows procedures well. Casual or P Part time for the right person. *On the job training to the right person - Or suit bookkeeper...

  • Team Members at Mr Potato

    1 week ago

    Parafield, Australia PG Operations Pty Ltd Full time

    Alright Po-People. We are looking for a bubbly, bright superstar to join our team, during the day and on the weekend! As part of the Mr Potato team you will be responsible for setting the highest standard in all areas of the restaurant including the customer experience, the workplace culture and the financial results. - You will be responsible for the...

  • Scheduling Officers

    7 days ago

    Clarence Gardens, Australia ECH Full time

    2 fantastic opportunities to join a friendly, supportive team - Use your multi-tasking skills to make a difference in the community - Join an organisation with strong values, community focus & great culture Based in Clarence Gardens this is a terrific opportunity to work as part of a team to ensure smooth delivery of ECH services. **The roles** Playing a...

  • Scheduling Officers

    2 weeks ago

    Clarence Gardens, Australia ECH Full time

    Fantastic opportunity to join a friendly, supportive team - 2x Full Time roles available, based in Clarence Gardens - Join an established NFP with strong values, a community focus, a great culture Join one of Adelaide’s leading home and community aged care providers in South Australia. Join our passionate team and assist in delivering committed,...