Part Time Personal Assistant to Director

6 days ago

Sydney, New South Wales, Australia McGovern Financial Services Full time $60,000 - $80,000 per year

"Family Office" in Neutral Bay is looking for a Part Time Personal Assistant to support a mature Director with a distinguished career, marked by significant achievements and high-profile projects.

This is a key role providing administrative support for both business requirements and personal matters and requires a high level of discretion, professionalism and unscrupulous honesty. You will be working closely with the Director daily, as well as liaising with General Managers and Financial Controllers of several small businesses.

Flexibility and patience in adapting to a non-digital workflow is paramount as the Director has limited computer knowledge. This position is fully based in the office.

What your day will look like:

Administrative Support

  • Diary and email managment
  • Taking dictation to draft and compose professional emails and other correspondence
  • Extensive printing of emails and documents

Travel & Appointment Management

  • Travel arrangements, both domestic and international
  • Managing personal appointments

Financial & Reporting Support

  • Managing household expenses, ensuring timely payments and maintaining accurate records
  • Preparation and editing of reports and documents with accuracy and attention to detail
  • Expense reconcilliation
  • Monthly invoicing
  • Payment of business invoices in a timely manner, ensuring all transactions are accurately recorded

What we are looking for:

  • 5 years' experience in a PA/Team Administrator role
  • Strong communication skills, both written and verbal, with the ability to build rapport with Stakeholders
  • Fast and accurate typing skills
  • Confidence with MS Office (Word and Excel) and Outlook
  • Proactive, discreet, adaptable and honest
  • Confidence working across all levels of the Business
  • A mature, professional presence and a positive, can-do attitude
  • Must have Australian Citizenship or PR

Please submit your resume along with a cover letter detailing your relevant experience. We will be conducting interviews shortly and look forward to hearing from you.

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