Part-time Personal Assistant

The Company

Our client is a well-established, privately owned property development business with a growing portfolio and a strong reputation for quality and integrity. Based in Ultimo, the company operates with the pace and ambition of a developer but the culture and values of a close-knit, family-run business. As the organisation continues to expand, the Director is seeking an experienced and proactive Personal Assistant to keep both business and personal affairs running seamlessly.

The Role

This is a hands-on, multifaceted role supporting the Director in a one-on-one capacity. You'll be the organisational heartbeat behind a busy executive - managing diaries, travel, finances, and a range of personal and property-related matters.

Your week will be varied, blending administrative precision with the flexibility to manage ad hoc tasks, financial reconciliations, and coordination across multiple stakeholders. The position requires someone who can work autonomously, anticipates needs, and thrives in a role that mixes both professional and personal responsibilities.

Key responsibilities include:

• Diary and calendar management, scheduling meetings and appointments
• Coordinating local and international travel arrangements
• Overseeing insurance, utilities, and other personal or property-related matters
• Managing maintenance and vendor relationships across properties and assets
• Preparing contracts, reports, and documentation
• Overseeing general office management and onboarding new staff
• Acting as a trusted gatekeeper and liaison between the Director and stakeholders
• Providing ad hoc personal support and running errands as needed
• Managing personal and business accounts payable and receivable
• Processing invoices and reconciliations in Xero (or similar software)
• Tracking credit card expenses and preparing financial summaries

About You

You're a highly organised and detail-oriented Personal Assistant who takes pride in keeping things running smoothly behind the scenes. You bring a calm, professional demeanour, sound financial acumen, and strong judgment when dealing with confidential information.

You'll likely have supported a senior leader or business owner previously, ideally in property, finance, or another fast-paced environment.

You'll bring:

• 3+ years' experience as a PA or EA, ideally at senior level
• Solid financial administration skills and experience with Xero (you'll work with an experienced Bookkeeper who can support you)
• Exceptional attention to detail and follow-through
• High degree of discretion and confidentiality
• Strong written and verbal communication
• Ability to prioritise and work independently
• A proactive, solutions-focused mindset
• Financial qualifications or experience in property/finance (desirable)

What's on Offer

• Part-time role: 24 hours per week (ideally Tuesday-Friday)
• Friendly, professional environment with variety and autonomy
• A supportive and respectful working relationship with the Director
• Opportunity to blend professional and personal PA work in a dynamic property business
• Convenient Ultimo location

If you're a capable, trustworthy, and highly organised PA seeking a balanced, rewarding role in a growing business, we'd love to hear from you.

Apply Today

Please send your resume by clicking on the apply button. Please note you must have full working rights to be considered for this opportunity.

Reference Number:

This is an on-site position.

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